Subcontracts Administrator Resume With Samples & Examples

Subcontracts Administrator Resume With Samples & Examples
Subcontracts Administrator Resume Sample Format

Subcontracts Administrator Resume: A subcontracts administrator plays a crucial role in managing contracts and agreements with vendors and subcontractors on behalf of a company. Crafting a strong resume is essential for showcasing your skills and experience in this field. In this blog post, we will provide you with a comprehensive guide on how to create a standout subcontracts administrator resume.

Starting with an objective statement, you can highlight your career goals and what you can bring to the table as a subcontracts administrator. Followed by a summary section where you can provide a brief overview of your experience and key accomplishments.

In the education section, list any relevant degrees or certifications that you have obtained. Additionally, include a skills section to showcase your proficiency in areas such as contract negotiation, vendor management, and procurement.

Furthermore, detailing your experience, certifications, awards, and achievements will help to demonstrate your expertise in subcontract administration. To help you get started, we have included a free template for you to use as a guide in structuring your resume effectively.

Subcontracts Administrator Resume Sample

Billy Batson
Subcontracts Administrator
Phone:(972) 555-9012
Email:[email protected]
Address: 3636 Maple Road, Riverdale, NY 67890


Experienced Subcontracts Administrator with over 5 years of experience managing subcontract agreements and relationships. Skilled in negotiating terms, ensuring compliance, and resolving issues with subcontractors. Proficient in using contract management software and maintaining accurate records. Strong communication and organizational skills. Adept at working in fast-paced environments and meeting deadlines.


Subcontracts Administrator
ABC Company, New York, NY
January 2018 – Present

– Manage the full lifecycle of subcontracts, including drafting, negotiating, and executing agreements with subcontractors
– Conduct market research to identify potential subcontractors and evaluate their capabilities and pricing
– Collaborate with project managers to define subcontracting requirements and ensure compliance with project timelines and budgets
– Monitor subcontractor performance and address any issues or concerns that may arise during the project
– Serve as the primary point of contact for subcontractors, addressing any inquiries or disputes in a timely and professional manner
– Maintain accurate and up-to-date records of all subcontracting activities, including contracts, invoices, and correspondence
– Participate in regular meetings with internal stakeholders to provide updates on subcontracting activities and address any concerns or challenges
– Ensure compliance with company policies, procedures, and regulations related to subcontracting activities.


Bachelor of Science in Business Administration
University of Maryland, College Park, MD
Graduated May 2015

Relevant coursework:
– Contract Management
– Business Law
– Negotiation and Conflict Resolution
– Supply Chain Management

Associate of Arts in Business Administration
Montgomery College, Rockville, MD
Graduated May 2012

Certified Federal Contracts Manager (CFCM)
National Contract Management Association (NCMA)
Issued June 2018


– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
– Strong understanding of subcontracting processes and procedures
– Excellent communication and negotiation skills
– Ability to review and analyze complex contracts and agreements
– Experience in vendor management and relationship building
– Knowledge of federal acquisition regulations (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS)
– Detail-oriented with strong organizational skills
– Ability to work independently and prioritize tasks effectively
– Familiarity with contract management software such as Deltek Costpoint or SAP Ariba


– Certified Professional Contracts Manager (CPCM), National Contract Management Association (NCMA), 2018
– Certified Federal Contracts Manager (CFCM), National Contract Management Association (NCMA), 2017
– Certified Subcontracts Manager (CSM), National Contract Management Association (NCMA), 2016

Awards & Achievements

– Received Employee of the Month award for exceptional performance in managing subcontract agreements and ensuring compliance with company policies and procedures
– Recognized for negotiating cost savings of over 15% on subcontract agreements, resulting in significant cost reductions for the company
– Achieved a 98% on-time delivery rate for subcontract deliverables, exceeding company expectations and improving project timelines
– Successfully implemented a new subcontract management system, resulting in improved efficiency and accuracy in tracking subcontract agreements and payments
– Received positive feedback from internal stakeholders and subcontractors for excellent communication and collaboration skills in resolving issues and ensuring successful project outcomes


Available upon request.

Subcontracts Administrator Resume Objective – Examples

1. Obtain a challenging position as a Subcontracts Administrator where I can utilize my strong negotiation skills and experience in managing subcontract agreements to contribute to the success of the organization.
2. To secure a Subcontracts Administrator role in a dynamic organization where I can apply my expertise in contract management, vendor relationships, and compliance to drive operational efficiency and cost savings.
3. Seeking a Subcontracts Administrator position that allows me to leverage my experience in reviewing and negotiating subcontract agreements, ensuring compliance with company policies and procedures.
4. To obtain a Subcontracts Administrator position in a fast-paced environment where I can utilize my exceptional organizational skills and attention to detail to effectively manage subcontractor relationships and agreements.
5. Seeking a challenging Subcontracts Administrator role that offers opportunities for professional growth and development, allowing me to contribute my expertise in contract administration and vendor management to achieve company objectives.

Subcontracts Administrator Resume Description Examples

1. Managed all aspects of subcontract administration, including negotiation, drafting, and monitoring of subcontract agreements with vendors and suppliers.
2. Reviewed and analyzed subcontractor proposals to ensure compliance with company policies and procedures.
3. Coordinated with project managers and other stakeholders to ensure timely and accurate processing of subcontractor invoices and payments.
4. Conducted regular audits of subcontractor performance to ensure adherence to contract terms and conditions.
5. Developed and maintained strong relationships with subcontractors to facilitate effective communication and problem resolution.

Action Verbs to Use in Subcontracts Administrator Resume

1. Negotiate: Successfully negotiate terms and conditions with subcontractors to ensure favorable outcomes for the company.
2. Review: Thoroughly review subcontract agreements for accuracy and compliance with company policies and procedures.
3. Coordinate: Coordinate the execution of subcontract agreements and ensure timely delivery of services.
4. Monitor: Monitor subcontractor performance and compliance with contractual obligations.
5. Communicate: Effectively communicate with subcontractors, internal stakeholders, and management to ensure smooth subcontract administration.
6. Analyze: Analyze subcontractor proposals and pricing to make informed decisions and recommendations.
7. Resolve: Resolve any issues or disputes that may arise during the subcontract administration process.
8. Track: Track and maintain accurate records of subcontract agreements, payments, and performance metrics.
9. Evaluate: Evaluate subcontractor performance and provide feedback to improve future engagements.
10. Implement: Implement best practices and process improvements to streamline subcontract administration processes.

Mistakes to Avoid in Subcontracts Administrator Resume

1. Failing to highlight relevant experience: Make sure to include specific examples of your experience in subcontract administration, such as managing subcontractor relationships, negotiating terms and conditions, and ensuring compliance with contract requirements.

2. Using generic language: Avoid using generic phrases and buzzwords in your resume. Instead, use specific and concrete examples to demonstrate your skills and accomplishments in subcontract administration.

3. Neglecting to customize your resume: Tailor your resume to the specific job you are applying for by highlighting relevant skills and experiences that match the requirements of the position.

4. Including irrelevant information: Keep your resume focused on your experience in subcontract administration and relevant skills. Avoid including unrelated information that does not add value to your application.

5. Failing to showcase your accomplishments: Highlight your achievements in subcontract administration, such as cost savings, improved processes, or successful contract negotiations. This will demonstrate your value to potential employers.

6. Neglecting to proofread: Spelling and grammatical errors can make a negative impression on potential employers. Be sure to thoroughly proofread your resume before submitting it.

7. Not including keywords: Many employers use applicant tracking systems to screen resumes for specific keywords. Make sure to include relevant keywords related to subcontract administration to increase your chances of being noticed by employers.

FAQs – Subcontracts Administrator Resume

What experience do you have in managing subcontracts for large projects?

I have extensive experience in managing subcontracts for large projects. In my previous roles, I have successfully negotiated and executed subcontract agreements with various vendors and subcontractors. I have also been responsible for overseeing the performance of subcontractors, ensuring that they meet project deadlines and deliverables. Additionally, I have experience in resolving any issues or disputes that may arise during the subcontracting process. Overall, my experience in managing subcontracts has equipped me with the necessary skills to effectively coordinate and oversee subcontractors on large projects.

How do you ensure compliance with all subcontracting regulations and requirements?

We ensure compliance with all subcontracting regulations and requirements by thoroughly reviewing and understanding the terms of our contracts and subcontracts. We also maintain open communication with our subcontractors to ensure they are aware of and adhere to all necessary regulations. Additionally, we regularly monitor and audit subcontractor performance to ensure they are meeting all contractual obligations and regulatory requirements. If any issues arise, we take prompt action to address and rectify them to maintain compliance.

Can you provide examples of successful negotiations with subcontractors to achieve cost savings?

Yes, we have successfully negotiated cost savings with subcontractors in various projects. For example, in one project, we were able to negotiate a lower price for materials by leveraging our long-standing relationship with the supplier and committing to a larger volume purchase. In another project, we negotiated a lower labor rate by offering the subcontractor a longer-term contract with guaranteed work. Additionally, we have successfully negotiated value engineering changes with subcontractors to reduce overall project costs without compromising quality. These examples demonstrate our ability to effectively negotiate with subcontractors to achieve cost savings for our clients.

How do you handle disputes or issues that arise with subcontractors during a project?

When disputes or issues arise with subcontractors during a project, we first try to address the situation directly with the subcontractor involved. We believe in open communication and transparency, so we strive to have a conversation to understand their perspective and find a resolution that is fair to both parties. If necessary, we may involve a mediator or third party to help facilitate a resolution. Our goal is always to find a solution that allows the project to continue smoothly and successfully while maintaining positive relationships with our subcontractors.

What software or tools do you use to track and manage subcontractor performance and deliverables?

We use a combination of project management software and communication tools to track and manage subcontractor performance and deliverables. Our team primarily relies on platforms like Asana, Trello, or to assign tasks, set deadlines, and monitor progress. Additionally, we use communication tools such as Slack or Microsoft Teams to facilitate real-time collaboration and ensure clear communication between our team and subcontractors. These tools help us streamline the process of tracking subcontractor performance and ensure that deliverables are met in a timely manner.

In conclusion, a well-crafted Subcontracts Administrator resume is essential for showcasing your skills and experience in the field. By including a strong objective, summary, education, skills, experience, certification, awards, and achievements sections, you can effectively highlight your qualifications to potential employers. Utilizing a free template can help you organize your information in a clear and professional manner. With a standout resume, you can increase your chances of landing your dream job in subcontract administration.

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Resume Tips

Choose the Right Format

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

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