Shipping Administrator Resume With Samples & Examples

Shipping Administrator Resume With Samples & Examples
Shipping Administrator Resume Sample Format

Shipping Administrator Resume: A shipping administrator plays a crucial role in ensuring the smooth and efficient operation of a company’s shipping and logistics department. To land a job in this field, a well-crafted resume is essential. In this blog post, we will provide you with a comprehensive guide on how to create a standout shipping administrator resume, complete with sample sections for objective, summary, education, skills, experience, certifications, awards, and achievements.

Starting with a strong objective statement, your resume should clearly convey your career goals and aspirations in the shipping industry. A well-written summary section will highlight your key qualifications and experience, setting the tone for the rest of your resume. Education, skills, and experience sections should showcase your relevant background and expertise in shipping and logistics. Additionally, including any certifications, awards, or achievements will further demonstrate your commitment to excellence in this field. To help you get started, we have also included a free template for you to use as a guide in crafting your shipping administrator resume.

Shipping Administrator Resume Sample

Diana Prince
Shipping Administrator
Phone:(312) 555-6789
Email:[email protected]
Address: 2525 Elmwood Court, Hilltop, CA 12345


Highly skilled Shipping Administrator with 5+ years of experience in coordinating and overseeing the shipment of goods. Proficient in managing logistics, tracking shipments, and ensuring timely delivery. Adept at working with carriers, suppliers, and internal teams to streamline processes and improve efficiency. Strong attention to detail and excellent communication skills.


Shipping Administrator
ABC Company, New York, NY
January 2018 – Present

– Coordinate and oversee all shipping activities, including scheduling pickups, preparing shipping documents, and tracking shipments
– Communicate with carriers to ensure timely delivery of goods and resolve any issues that may arise
– Maintain accurate records of all shipments, including tracking numbers, delivery dates, and costs
– Work closely with the warehouse team to ensure that all orders are processed and shipped in a timely manner
– Assist with inventory management and cycle counts to ensure accurate stock levels
– Collaborate with other departments, such as sales and customer service, to provide updates on shipping status and address any customer inquiries or concerns
– Implement process improvements to streamline shipping operations and reduce costs
– Train new employees on shipping procedures and best practices to ensure consistency and efficiency in the shipping department.


Bachelor of Science in Business Administration
University of California, Los Angeles
Los Angeles, CA

Relevant coursework:
– Supply Chain Management
– Operations Management
– Business Communication
– Financial Accounting

GPA: 3.6

– Certified Supply Chain Professional (CSCP)
– Certified in Transportation and Logistics (CTL)


– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
– Strong attention to detail and accuracy in data entry
– Excellent organizational and time management skills
– Knowledge of shipping and logistics processes
– Familiarity with inventory management systems
– Ability to prioritize tasks and work efficiently under pressure
– Excellent communication and interpersonal skills
– Experience with customer service and resolving shipping issues
– Ability to work independently and as part of a team
– Knowledge of shipping regulations and compliance requirements


– Certified Shipping Administrator (CSA) – International Air Transport Association (IATA), 2018
– Certified Logistics and Supply Chain Professional (CLSCP) – American Society of Transportation and Logistics (ASTL), 2017
– Certified Export Specialist (CES) – National Customs Brokers and Forwarders Association of America (NCBFAA), 2016

Awards & Achievements

– Received Employee of the Month award for exceptional performance in managing shipping logistics and ensuring timely delivery of goods
– Implemented new shipping procedures that resulted in a 20% increase in efficiency and cost savings
– Recognized for outstanding customer service and problem-solving skills, leading to a 95% customer satisfaction rate
– Successfully coordinated the shipping of high-value and fragile items, reducing damages by 15% through improved packaging techniques
– Achieved a perfect attendance record for 2 consecutive years, demonstrating dedication and reliability in the workplace


Available upon request.

Shipping Administrator Resume Objective – Examples

1. To utilize my strong organizational skills and attention to detail to efficiently manage shipping and receiving operations in a fast-paced environment.
2. To leverage my experience in logistics and supply chain management to streamline shipping processes and ensure timely delivery of goods.
3. To contribute my expertise in inventory management and tracking to optimize warehouse operations and reduce shipping errors.
4. To apply my knowledge of shipping regulations and compliance standards to ensure all shipments meet legal requirements and arrive safely at their destination.
5. To work collaboratively with cross-functional teams to improve communication and coordination between departments for a more efficient shipping process.

Shipping Administrator Resume Description Examples

1. Managed all aspects of shipping and receiving operations, including coordinating shipments, tracking inventory, and ensuring timely delivery of goods to customers.
2. Oversaw the preparation of shipping documents, including bills of lading, packing lists, and customs forms, to ensure compliance with regulations and smooth transportation of goods.
3. Communicated with carriers, freight forwarders, and other logistics partners to schedule pickups, track shipments, and resolve any issues that arose during transit.
4. Maintained accurate records of all incoming and outgoing shipments, including tracking numbers, delivery dates, and any damages or discrepancies.
5. Collaborated with warehouse staff to coordinate the efficient movement of goods, optimize storage space, and streamline the shipping process.

Action Verbs to Use in Shipping Administrator Resume

1. Coordinated: Managed and organized shipping schedules and logistics.
2. Oversaw: Supervised and monitored shipping operations and personnel.
3. Expedited: Prioritized and accelerated the processing and delivery of shipments.
4. Scheduled: Created and maintained shipping schedules to ensure timely delivery.
5. Verified: Checked and confirmed accuracy of shipping documents and information.
6. Communicated: Corresponded with clients, carriers, and other stakeholders to coordinate shipments.
7. Resolved: Addressed and resolved shipping issues and discrepancies in a timely manner.
8. Implemented: Introduced and implemented new shipping processes and procedures to improve efficiency.
9. Tracked: Monitored and tracked the progress of shipments to ensure on-time delivery.
10. Documented: Recorded and maintained accurate records of shipping activities and transactions.

Mistakes to Avoid in Shipping Administrator Resume

1. Failing to highlight relevant experience: Make sure to include any experience you have in shipping and logistics, as well as any relevant skills or certifications.

2. Using generic language: Avoid using generic terms like “responsible for” or “duties included.” Instead, use specific language to describe your accomplishments and responsibilities in previous roles.

3. Neglecting to include quantifiable achievements: Employers want to see concrete examples of your success in previous roles, so be sure to include any metrics or numbers that demonstrate your impact.

4. Overlooking spelling and grammar errors: A resume with spelling or grammar mistakes can make a poor impression on potential employers. Be sure to proofread your resume carefully before submitting it.

5. Including irrelevant information: Keep your resume focused on your shipping and logistics experience and relevant skills. Avoid including unrelated information that does not add value to your application.

6. Using a generic resume template: Stand out from other candidates by using a unique and visually appealing resume design that reflects your personality and professionalism.

7. Failing to customize your resume for each job application: Tailor your resume to each job you apply for by highlighting the skills and experience that are most relevant to the specific role. This will show employers that you are a good fit for the position.

FAQs – Shipping Administrator Resume

What experience do you have in coordinating shipments and managing logistics?

I have over five years of experience in coordinating shipments and managing logistics for various companies. In my previous roles, I have successfully coordinated the transportation of goods from suppliers to warehouses, managed inventory levels to ensure timely deliveries, and optimized shipping routes to reduce costs. I have also worked closely with carriers and freight forwarders to negotiate rates and ensure on-time delivery. My experience in coordinating shipments and managing logistics has equipped me with the skills necessary to effectively streamline the supply chain process and ensure the efficient movement of goods.

How do you ensure accurate documentation and compliance with shipping regulations?

To ensure accurate documentation and compliance with shipping regulations, we have implemented several measures within our organization. Firstly, we have a dedicated team of professionals who are well-versed in the latest shipping regulations and requirements. They are responsible for staying up-to-date on any changes in regulations and ensuring that our documentation is always in compliance.

Secondly, we utilize advanced software systems that help us generate accurate shipping documents and track shipments in real-time. This helps us to identify any potential compliance issues before they become a problem.

Additionally, we conduct regular training sessions for our staff to ensure that they are aware of the importance of accurate documentation and compliance with shipping regulations. This helps to instill a culture of compliance within our organization.

Overall, by combining the expertise of our team, the use of advanced technology, and ongoing training, we are able to ensure accurate documentation and compliance with shipping regulations in all of our operations.

Can you describe your experience with negotiating rates and contracts with carriers?

I have extensive experience negotiating rates and contracts with carriers. I have successfully negotiated competitive rates that have resulted in cost savings for my company while maintaining strong relationships with carriers. I am skilled at analyzing market trends, understanding carrier pricing structures, and leveraging my knowledge to secure favorable terms in contracts. I have a proven track record of effectively communicating and advocating for my company’s needs during negotiations, resulting in mutually beneficial agreements that meet our business objectives. Overall, my experience in negotiating rates and contracts with carriers has been instrumental in optimizing our transportation logistics and achieving cost-effective solutions.

How do you handle unexpected delays or issues with shipments?

When unexpected delays or issues arise with shipments, we strive to address them promptly and effectively. Our team closely monitors the status of all shipments and communicates regularly with carriers to stay informed about any potential disruptions. In the event of a delay, we work proactively to identify the root cause and implement solutions to minimize the impact on our customers. We prioritize transparency and keep our customers informed throughout the process, providing updates on the status of their shipments and any changes to the estimated delivery timeline. Our goal is to ensure a smooth and seamless experience for our customers, even in the face of unexpected challenges.

What software or systems are you proficient in for tracking and managing shipments?

I am proficient in using a variety of software and systems for tracking and managing shipments, including but not limited to:

1. Transportation Management Systems (TMS) such as Oracle Transportation Management, MercuryGate, and JDA Software.
2. Warehouse Management Systems (WMS) like Manhattan Associates and HighJump.
3. Enterprise Resource Planning (ERP) systems such as SAP and Oracle.
4. Electronic Data Interchange (EDI) software for exchanging shipment information with partners.
5. GPS tracking systems for real-time visibility of shipments.
6. Microsoft Excel for creating and analyzing shipment data reports.

I am always eager to learn and adapt to new software and systems to improve efficiency and accuracy in managing shipments.

In conclusion, a well-crafted Shipping Administrator resume is essential for showcasing your skills and experience in the logistics industry. By including a strong objective, summary, education, skills, experience, certifications, awards, and achievements sections, you can effectively highlight your qualifications to potential employers. Utilizing a free template can help you create a professional and organized resume that will stand out to hiring managers. With a polished resume, you can increase your chances of landing your dream job in shipping administration.

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Resume Tips

Choose the Right Format

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

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