Nursing Administrative Assistant Resume With Samples & Examples

Nursing Administrative Assistant Resume With Samples & Examples
Nursing Administrative Assistant Resume Sample Format

Nursing Administrative Assistant Resume: A nursing administrative assistant plays a crucial role in ensuring the smooth operation of a healthcare facility. From managing patient records to coordinating schedules, this role requires a combination of organizational skills, attention to detail, and a strong understanding of medical terminology. Crafting a standout resume is essential for landing a job in this competitive field. In this blog post, we will provide a comprehensive guide on how to create a compelling nursing administrative assistant resume, including sample objectives, summaries, education, skills, experience, certifications, awards, and achievements sections. Additionally, we will offer a free template to help you get started on showcasing your qualifications effectively.

Nursing Administrative Assistant Resume Sample

Steve Rogers
Nursing Administrative Assistant
Phone:(503) 555-3456
Email:[email protected]
Address: 456 Elm Street, Springfield, IL 67890


Dedicated and detail-oriented Nursing Administrative Assistant with 5 years of experience supporting healthcare professionals in a fast-paced hospital setting. Proficient in managing patient records, scheduling appointments, and coordinating meetings. Skilled in using electronic health record systems and maintaining confidentiality. Strong communication and organizational skills.


Nursing Administrative Assistant
St. Mary’s Hospital, New York, NY
January 2018 – Present

– Provide administrative support to the nursing department by managing schedules, coordinating meetings, and handling correspondence
– Maintain accurate and up-to-date patient records in electronic health record system
– Assist with billing and insurance claims processing
– Coordinate with other departments to ensure smooth patient flow and efficient operations
– Communicate with patients and their families to provide information and support
– Assist with inventory management and ordering of supplies
– Collaborate with nursing staff to ensure compliance with regulatory requirements and quality standards.


Bachelor of Science in Nursing
University of California, Los Angeles
Los Angeles, CA

Associate Degree in Nursing
Los Angeles Community College
Los Angeles, CA


– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
– Excellent communication and interpersonal skills
– Knowledge of medical terminology and healthcare procedures
– Ability to prioritize and multitask in a fast-paced environment
– Strong attention to detail and organizational skills
– Experience with electronic medical records (EMR) systems
– Ability to maintain patient confidentiality and adhere to HIPAA regulations
– Strong problem-solving and critical thinking abilities
– Ability to work effectively as part of a team and independently
– Excellent time management skills and ability to meet deadlines


– Certified Nursing Assistant (CNA), American Red Cross, 2015
– Basic Life Support (BLS) Certification, American Heart Association, 2016
– Medical Office Assistant Certification, National Healthcareer Association, 2017
– Certified Nursing Administrative Assistant (CNAA), American Association of Medical Assistants, 2018

Awards & Achievements

– Employee of the Month, XYZ Hospital, June 2020
– Recognized for Outstanding Customer Service, ABC Healthcare, 2019
– Certificate of Excellence in Nursing Administration, Nursing Association of America, 2018
– President’s List for Academic Excellence, Nursing School, 2017
– Volunteer of the Year, Local Nursing Home, 2016


Jessica Hill – Supervisor – ABCD Group – (111) 000-9999 – [email protected]

Nursing Administrative Assistant Resume Objective – Examples

1. To utilize my strong organizational skills and attention to detail in a nursing administrative assistant role to ensure efficient and effective office operations.
2. To leverage my experience in healthcare administration to support nursing staff and enhance patient care outcomes as a nursing administrative assistant.
3. To contribute my excellent communication and interpersonal skills to facilitate smooth communication between healthcare providers, patients, and administrative staff in a nursing administrative assistant position.
4. To apply my knowledge of medical terminology and healthcare regulations in a nursing administrative assistant role to maintain accurate patient records and ensure compliance with industry standards.
5. To support nursing leadership in achieving their goals and objectives by providing administrative support and coordinating daily operations as a nursing administrative assistant.

Nursing Administrative Assistant Resume Description Examples

1. Managed and organized patient records, scheduling appointments, and coordinating with medical staff for efficient patient care.
2. Provided administrative support to nursing staff, including maintaining inventory of supplies, ordering equipment, and processing paperwork.
3. Assisted in the development and implementation of nursing policies and procedures to ensure compliance with regulatory standards.
4. Communicated with patients and their families to provide information and support, as well as address any concerns or questions.
5. Collaborated with other healthcare professionals to coordinate patient care and ensure a seamless experience for patients.

Action Verbs to Use in Nursing Administrative Assistant Resume

1. Coordinated: Managed schedules, appointments, and meetings for nursing staff and patients.
2. Organized: Maintained and updated patient records, files, and databases.
3. Scheduled: Arranged appointments, consultations, and procedures for patients.
4. Communicated: Facilitated communication between nursing staff, patients, and other healthcare professionals.
5. Managed: Oversaw administrative tasks such as ordering supplies, managing budgets, and coordinating projects.
6. Assisted: Provided support to nursing staff with tasks such as data entry, filing, and correspondence.
7. Liaised: Acted as a point of contact between nursing staff, patients, and other departments within the healthcare facility.
8. Resolved: Addressed and resolved any administrative issues or concerns in a timely and efficient manner.
9. Documented: Recorded and maintained accurate and up-to-date information in patient records and administrative documents.
10. Collaborated: Worked closely with nursing staff and other healthcare professionals to ensure smooth and efficient operations.

Mistakes to Avoid in Nursing Administrative Assistant Resume

1. Spelling and grammatical errors: Make sure to proofread your resume carefully and use spell check to avoid any mistakes that can make you appear unprofessional.

2. Lack of specific details: Be sure to include specific details about your experience and skills, such as the number of years you have worked in a healthcare setting, any certifications you hold, and any specific software programs you are proficient in.

3. Not tailoring your resume to the job: Make sure to customize your resume for each job you apply for, highlighting the skills and experience that are most relevant to the specific position.

4. Including irrelevant information: Avoid including information that is not relevant to the job you are applying for, such as unrelated work experience or personal hobbies.

5. Using a generic resume template: Stand out from the competition by creating a unique and visually appealing resume that showcases your skills and experience in a professional manner.

6. Failing to highlight your accomplishments: Be sure to include any achievements or accomplishments in your previous roles, such as improving efficiency or implementing new processes, to demonstrate your value as a candidate.

7. Not including a cover letter: A well-written cover letter can help to further highlight your qualifications and interest in the position, so be sure to include one with your resume.

FAQs – Nursing Administrative Assistant Resume

What are the key responsibilities of a nursing administrative assistant?

A nursing administrative assistant plays a crucial role in supporting the day-to-day operations of a healthcare facility. Some key responsibilities of a nursing administrative assistant include managing patient records, scheduling appointments, coordinating communication between healthcare providers and patients, and ensuring that all administrative tasks are completed efficiently. They may also be responsible for ordering supplies, maintaining inventory, and assisting with billing and insurance processes. Additionally, nursing administrative assistants often serve as a point of contact for patients and visitors, providing information and assistance as needed. Overall, their role is essential in helping to ensure that the healthcare facility runs smoothly and that patients receive the care they need in a timely and organized manner.

What qualifications and skills are required for a nursing administrative assistant role?

To be successful in a nursing administrative assistant role, candidates typically need a high school diploma or equivalent, as well as previous experience in a healthcare or administrative setting. Strong organizational skills, attention to detail, and the ability to multitask are essential for managing the various administrative duties in a healthcare setting. Excellent communication skills, both written and verbal, are also important for interacting with patients, healthcare providers, and other staff members. Proficiency in computer programs such as Microsoft Office and electronic health records systems is often required for maintaining patient records and scheduling appointments. Additionally, a basic understanding of medical terminology and healthcare regulations can be beneficial in this role.

How can I highlight my experience in healthcare administration on my resume?

To highlight your experience in healthcare administration on your resume, you should start by creating a dedicated “Experience” section that clearly outlines your relevant roles and responsibilities in the field. Be sure to include specific examples of your accomplishments, such as implementing new processes or systems, improving patient care outcomes, or managing a team of healthcare professionals. Additionally, consider including any relevant certifications or training you have completed, as well as any leadership roles you have held within the healthcare industry. By providing concrete examples of your experience and achievements in healthcare administration, you can effectively showcase your qualifications to potential employers.

What software programs or systems are commonly used in nursing administration?

Some of the commonly used software programs and systems in nursing administration include electronic health record (EHR) systems, scheduling and staffing software, patient management systems, and communication platforms. EHR systems help nurses and other healthcare professionals to securely store and access patient information, track medical histories, and coordinate care. Scheduling and staffing software helps in managing nurse schedules, assigning shifts, and ensuring adequate staffing levels. Patient management systems assist in tracking patient admissions, discharges, and transfers, as well as monitoring patient progress and treatment plans. Communication platforms such as secure messaging apps or telehealth platforms enable nurses to collaborate with other healthcare providers, share important updates, and communicate with patients. These software programs and systems play a crucial role in streamlining administrative tasks, improving patient care, and enhancing overall efficiency in nursing administration.

How can I demonstrate my ability to prioritize tasks and manage multiple responsibilities on my resume?

One way to demonstrate your ability to prioritize tasks and manage multiple responsibilities on your resume is to highlight specific examples of times when you successfully juggled multiple projects or deadlines. You can also include any relevant experience or skills, such as time management or organizational abilities, that showcase your ability to handle a heavy workload efficiently. Additionally, you can mention any leadership roles or responsibilities you have held that required you to prioritize tasks and delegate responsibilities effectively. Overall, providing concrete examples and evidence of your ability to manage multiple responsibilities will help showcase your skills to potential employers.

In conclusion, a well-crafted nursing administrative assistant resume is essential for showcasing your skills and experience in the healthcare field. By including a strong objective, summary, education, skills, experience, certification, awards, and achievements sections, you can effectively highlight your qualifications to potential employers. Utilize the free template provided to create a professional and impressive resume that will help you stand out in the competitive job market. Good luck in your job search!

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Resume Tips

Choose the Right Format

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

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