Administrative Secretary Resume With Samples & Examples

Administrative Secretary Resume With Samples & Examples
Administrative Secretary Resume Sample Format

Administrative Secretary Resume: An administrative secretary plays a crucial role in maintaining the efficiency and organization of an office. Crafting a strong resume is essential for showcasing your skills and experience in this role. In this blog post, we will provide a comprehensive guide on how to create a standout administrative secretary resume, including sample sections such as objective, summary, education, skills, experience, certification, awards, and achievements.

The objective section of your resume should clearly outline your career goals and how you plan to contribute to the organization. A well-written summary can provide a snapshot of your qualifications and experience, grabbing the attention of potential employers. Including details about your education, skills, and relevant experience will further demonstrate your suitability for the role.

To help you get started, we have also included a free template that you can use as a guide when creating your own administrative secretary resume.

Administrative Secretary Resume Sample

Donna Troy
Administrative Secretary
Phone:(305) 555-2345
Email:[email protected]
Address: 4646 Pine Lane, Hillcrest, TX 45678


Dedicated administrative secretary with over 5 years of experience supporting executives and managing office operations. Proficient in calendar management, travel coordination, and document preparation. Skilled in Microsoft Office Suite and able to prioritize tasks efficiently. Strong communication and organizational skills. Previous employers include ABC Company and XYZ Corporation.


Administrative Secretary
ABC Company, New York, NY
January 2018 – Present

– Provide administrative support to the executive team by managing calendars, scheduling meetings, and making travel arrangements
– Prepare and distribute correspondence, memos, and reports
– Maintain office supplies inventory and place orders as needed
– Answer and direct phone calls, take messages, and greet visitors
– Assist with organizing company events and meetings
– Handle confidential information with discretion and professionalism
– Collaborate with other departments to ensure smooth operations and communication within the company

Administrative Assistant
XYZ Corporation, Los Angeles, CA
June 2015 – December 2017

– Managed office operations by handling incoming and outgoing correspondence, filing documents, and organizing office space
– Scheduled appointments, meetings, and travel arrangements for executives
– Assisted with preparing presentations, reports, and other documents
– Coordinated with vendors and suppliers to ensure timely delivery of office supplies
– Answered phone calls, greeted visitors, and directed inquiries to the appropriate personnel
– Maintained confidentiality of sensitive information and handled it with discretion
– Collaborated with team members to support various projects and initiatives


Bachelor of Arts in Business Administration
University of California, Los Angeles, CA

Relevant coursework:
– Business Communication
– Office Management
– Accounting Principles

Associate of Arts in Office Administration
Santa Monica College, Santa Monica, CA

Relevant coursework:
– Microsoft Office Suite
– Administrative Procedures
– Records Management


– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
– Excellent communication and interpersonal skills
– Strong organizational and time management abilities
– Ability to prioritize tasks and work efficiently under pressure
– Experience with calendar management and scheduling
– Knowledge of office equipment and procedures
– Attention to detail and accuracy in data entry
– Ability to work independently and as part of a team
– Familiarity with office software and database management systems
– Strong problem-solving skills and ability to handle confidential information


– Certified Administrative Professional (CAP) – International Association of Administrative Professionals (IAAP), 2018
– Microsoft Office Specialist (MOS) – Microsoft, 2017
– Professional Administrative Certificate of Excellence (PACE) – American Society of Administrative Professionals (ASAP), 2016

Awards & Achievements

– Employee of the Month, XYZ Company, May 2020
– Recognized for outstanding organizational skills and attention to detail
– Successfully implemented new filing system, resulting in improved efficiency and productivity
– Received positive feedback from senior management for exceptional communication and customer service skills
– Completed advanced training in Microsoft Office Suite, enhancing proficiency in document creation and data management


Amanda Lopez – Consultant – ZAB Company – (333) 222-1111 – [email protected]

Administrative Secretary Resume Objective – Examples

1. Seeking a challenging Administrative Secretary position where my strong organizational skills and attention to detail can contribute to the efficient operation of the office.
2. To secure a role as an Administrative Secretary in a dynamic organization where I can utilize my excellent communication and multitasking abilities to support the administrative team.
3. Looking for an Administrative Secretary position that will allow me to leverage my experience in managing calendars, scheduling meetings, and handling correspondence to enhance office productivity.
4. To obtain a position as an Administrative Secretary where my proficiency in Microsoft Office Suite and ability to prioritize tasks effectively can help streamline administrative processes.
5. Seeking an opportunity as an Administrative Secretary in a fast-paced environment where my proactive approach to problem-solving and strong work ethic can make a positive impact on office operations.

Administrative Secretary Resume Description Examples

1. Responsible for providing administrative support to executives and staff, including managing calendars, scheduling meetings, and handling correspondence.
2. Maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
3. Coordinating travel arrangements for executives, including booking flights, hotels, and rental cars.
4. Answering and directing phone calls, taking messages, and responding to inquiries in a professional and timely manner.
5. Assisting with the preparation of reports, presentations, and other documents as needed.

Action Verbs to Use in Administrative Secretary Resume

1. Organized – Demonstrated ability to effectively manage and prioritize tasks in a fast-paced office environment.
2. Coordinated – Proficient in scheduling meetings, appointments, and travel arrangements for executives and staff.
3. Managed – Oversaw office operations, including maintaining supplies, handling correspondence, and coordinating communication.
4. Assisted – Provided support to senior management by preparing reports, presentations, and other documents.
5. Communicated – Effectively liaised with clients, vendors, and internal team members to ensure smooth operations.
6. Scheduled – Efficiently planned and coordinated calendars, meetings, and events for executives and team members.
7. Resolved – Successfully addressed and resolved administrative issues and challenges in a timely manner.
8. Updated – Maintained accurate and up-to-date records, databases, and files for easy access and retrieval.

Mistakes to Avoid in Administrative Secretary Resume

1. Spelling and grammatical errors: Make sure to thoroughly proofread your resume to ensure there are no spelling or grammatical errors. These mistakes can make you appear unprofessional and careless.

2. Lack of specific achievements: Avoid simply listing your job duties and responsibilities. Instead, highlight specific achievements and accomplishments that demonstrate your skills and qualifications as an administrative secretary.

3. Using a generic resume template: Avoid using a generic resume template that does not showcase your unique skills and experiences. Customize your resume to highlight your relevant qualifications for the administrative secretary role.

4. Including irrelevant information: Avoid including irrelevant information on your resume that does not pertain to the administrative secretary position. Focus on highlighting your relevant skills and experiences that make you a strong candidate for the role.

5. Not tailoring your resume to the job description: Avoid submitting a generic resume that is not tailored to the specific job description of the administrative secretary position. Customize your resume to align with the requirements and qualifications outlined in the job posting.

6. Lack of attention to formatting: Make sure your resume is well-organized and easy to read. Use clear headings, bullet points, and white space to make your resume visually appealing and easy to navigate.

7. Failing to include a professional summary: A professional summary at the top of your resume can provide a brief overview of your qualifications and experience as an administrative secretary. Make sure to include a strong summary that highlights your key strengths and accomplishments.

FAQs – Administrative Secretary Resume

What are the key responsibilities of an administrative secretary?

An administrative secretary plays a crucial role in ensuring the smooth operation of an office or organization. Some key responsibilities of an administrative secretary include managing and organizing files, documents, and records, scheduling appointments and meetings, answering phone calls and emails, and providing administrative support to staff members. They may also be responsible for handling office supplies, coordinating travel arrangements, and assisting with special projects or events. Additionally, administrative secretaries often serve as the first point of contact for visitors and clients, so they must possess strong communication and customer service skills. Overall, the administrative secretary plays a vital role in maintaining efficiency and productivity within an organization.

What software programs and office equipment are you proficient in using?

I am proficient in using a variety of software programs, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite (Docs, Sheets, Slides, Gmail), Adobe Creative Suite (Photoshop, Illustrator, InDesign), and various project management tools such as Trello and Asana. In terms of office equipment, I am skilled in operating printers, scanners, copiers, fax machines, and multi-line phone systems. Additionally, I have experience with video conferencing platforms like Zoom and Microsoft Teams.

How do you prioritize and manage multiple tasks and deadlines?

Prioritizing and managing multiple tasks and deadlines requires careful planning and organization. One effective strategy is to create a to-do list or schedule that outlines all tasks and deadlines, then prioritize them based on urgency and importance. It’s important to break down larger tasks into smaller, more manageable steps and allocate time for each task accordingly. Additionally, setting realistic deadlines and being flexible in adjusting priorities as needed can help ensure that all tasks are completed on time. Regularly reviewing and updating the to-do list can also help stay on track and avoid missing deadlines. Finally, effective communication with colleagues or supervisors about workload and deadlines can help manage expectations and ensure that tasks are completed efficiently.

Can you provide examples of your experience in coordinating meetings and managing calendars?

Yes, I have extensive experience in coordinating meetings and managing calendars. In my previous role as an executive assistant, I was responsible for scheduling and organizing meetings for multiple team members, including coordinating with external stakeholders and ensuring all necessary resources were in place. I also managed complex calendars for senior executives, prioritizing and scheduling appointments to maximize efficiency and productivity. Additionally, I have experience using various calendar management tools and software to streamline the process and ensure seamless communication among team members.

How do you ensure confidentiality and handle sensitive information in your role as an administrative secretary?

As an administrative secretary, ensuring confidentiality and handling sensitive information is a top priority. I follow strict protocols to safeguard confidential information, such as maintaining secure filing systems, limiting access to sensitive documents, and using password protection for electronic files. I also adhere to confidentiality agreements and only disclose information on a need-to-know basis. In addition, I am mindful of discussing sensitive information in private settings and take precautions to prevent unauthorized access to confidential data. Overall, I prioritize confidentiality and handle sensitive information with the utmost care and discretion in my role as an administrative secretary.

In conclusion, a well-crafted Administrative Secretary resume is essential for showcasing your skills and experience to potential employers. By including a strong objective, summary, education, skills, experience, certification, awards, and achievements sections, you can effectively highlight your qualifications and stand out from other candidates. Utilize our free template to create a professional and polished resume that will impress hiring managers and land you your dream job as an Administrative Secretary.

Related Administrative Role Resumes:
3rd Key HolderDesk AttendantOffice Services Clerk
3rd Key ManagerDesk ClerkOffice Services Coordinator
Acting DirectorDesk ManagerOffice Supervisor
Acting General ManagerDesk ReceptionistOffice Support Assistant
Admin AssistantDesk WorkerOffice Support
Admin ClerkDevelopment Team LeadOffice Support Specialist
AdminDialerOffice Worker
Admin SecretaryDirector Of ActivitiesOfficer In Charge
Administration AssistantDirector Of AdministrationOfficer
Administration ClerkDisability Claims ExaminerOperating Partner
Administrative AideDistribution Center AdministratorOperations Admin
Administrative Assistant Data EntryDivision LeaderOperations Administrative Assistant
Administrative Assistant InternDivision OfficerOperations Administrator
Administrative Assistant ManagerDivision PresidentOperations Assistant Manager
Administrative Assistant ReceptionistDivision SecretaryOperations Chief
Administrative Assistant To CEODivision Vice PresidentOperations Controller
Administrative Assistant To DirectorDocument AdministratorOperations Executive
Administrative AssociateDocument Control AdministratorOperations Lead
Administrative ChiefDocument ControllerOperations Leader
Administrative CoordinatorDocument ProcessorOperations Team Leader
Administrative DirectorDocumentation ManagerOrder Administrator
Administrative ExecutiveDunkin Donuts Crew MemberOutside Account Executive
Administrative InternEducation AdministratorParish Administrator
Administrative InternshipElection JudgeParish Secretary
Administrative LeadElementary School SecretaryPartner
Administrative ManagerEmail AdministratorParty Host
Administrative Office ClerkEmergency Room Unit SecretaryParty Hostess
Administrative Office ManagerEngineering Administrative AssistantPatient Access Team Lead
Administrative OfficerEngineering AdministratorPatient Account Specialist
Administrative Operations ManagerEntertainerPayroll Admin
Administrative PastorEnvironmental PlannerPayroll Administrator
Administrative Personal AssistantEvening ReceptionistPediatric Receptionist
Administrative ProfessionalExecutive AdminPension Administrator
Administrative ReceptionistExecutive Administrative AssistantPersonal Administrative Assistant
Administrative RepresentativeExecutive Administrative CoordinatorPersonnel Administrator
Administrative SecretaryExecutive Administrative SecretaryPersonnel Officer
Administrative Services AssistantExecutive AdministratorPolicy Administrator
Administrative Services CoordinatorExecutive Assistant ManagerPractice Administrator
Administrative Services ManagerExecutive Assistant To CEOPricing Administrator
Administrative SpecialistExecutive Assistant To CFOPrivacy Officer
Administrative SupervisorExecutive Assistant To DirectorProcedure Scheduler
Administrative Support AssistantExecutive Assistant To The PresidentProcess Executive
Administrative Support AssociateExecutive Assistant To Vice PresidentProcurement Administrator
Administrative Support ClerkExecutive AssociateProgram Administrator
Administrative Support CoordinatorExecutive Board MemberProgram Aide
Administrative Support PersonnelExecutive Office AssistantProgram Assistant
Administrative SupportExecutive Office ManagerProgram Facilitator
Administrative Support SpecialistExecutive ReceptionistProgram Leader
Administrative TechnicianExecutive SecretaryProgram Liaison
Administrator In TrainingFacilitatorProgram Management Intern
AdministratorFacilities AdministratorProgram Officer
Admissions AdvisorFacility AdministratorProject Administrator
Admissions CoordinatorField AdministratorProject Executive
Admissions CounselorField Office ManagerProject Management Assistant
Admissions NurseFilm Crew MemberProject Management Internship
Animal AttendantFilm CrewProject Secretary
Apparel Team LeadFirst MateProject Support Officer
Application ProcessorFounding PartnerProperty Damage Claims Adjuster
Appointment CoordinatorFront Counter ClerkPse Mail Processing Clerk
Appointment SchedulerFront Desk Administrative AssistantPublic Adjuster
Appointment SetterFront Desk AttendantPublic Administrator
Appointment SpecialistFront Desk CoordinatorPurchasing Administrator
Assistant AdministratorFront Desk LeadQuality Administrator
Assistant Center DirectorFront Desk Night AuditorQuality Assurance Administrator
Assistant Crew LeaderFront Desk SpecialistQuality Control Administrator
Assistant Executive DirectorFront Desk StaffQuality Team Lead
Assistant Front Desk ManagerFront Desk WorkerReception Technician
Assistant Golf Course SuperintendentFront End AssociateReceptionist And Administrative Assistant
Assistant Golf ProfessionalFront End ClerkReceptionist
Assistant PlannerFront Office Administrative AssistantReceptionist Secretary
Assistant Program CoordinatorFront Office AdministratorRecording Secretary
Assistant Project CoordinatorFront Office AgentRecords Administrator
Assistant SecretaryFront Office ClerkRecords Officer
Assistant Team LeadFront Office ReceptionistRegional Administrative Assistant
Assistant Technical DirectorFront Office RepresentativeRegional Administrator
Assistant TechnicianFront Office SecretaryRegional Director Of Operations
Assistant To OwnerFront Office SpecialistRegional Office Administrator
Assistant To The DirectorFront Office SupervisorRegional Sales Administrator
Assistant To The General ManagerFront Service ClerkRegional Vice President Of Operations
Assisted Living AdministratorFund AdministratorRegistrar
Associate AdministratorFuneral AttendantRegistration Coordinator
Association ExecutiveGallery AssistantResearch Administrator
AVP OperationsGallery DirectorResearch Executive
Back Office AssistantGallery HostResearch Officer
Back Office ExecutiveGallery InternReservations Agent
Back Office ManagerGeneral AdministratorReservations Specialist
Benefits AdministratorGeneral AssistantResident Service Coordinator
Bilingual Administrative AssistantGeneral CashierResidential Loan Officer
Bilingual ReceptionistGeneral DirectorRetirement Plan Administrator
Bilingual SecretaryGeneral Office AssistantSalon Receptionist
Billing ReceptionistGeneral Office ClerkSan Storage Administrator
Billing SecretaryGeneral Office ManagerScheduler
Billing Team LeadGeneral Office WorkerSchool Administrator
Board SecretaryGeneral SecretarySeasonal Team Member
Booking AgentGenius AdminSecretary Assistant
Booking CoordinatorGirl FridaySecretary Receptionist
Booking OfficerGlobal Account ExecutiveSecretary
BouncerGraduate InternSecretary Specialist
Box Office AttendantGroup Account DirectorSection Chief
Box Office CashierGroup FacilitatorSection Manager
Branch Relationship ExecutiveGuest Experience CaptainSecurity Administrator
BrazerGuest Relations RepresentativeSenior Administrative Assistant
BufferGuest Service Team LeadSenior Administrative Associate
Business Account AdministratorGuest Service Team MemberSenior Administrative Coordinator
Business Administration InternGuidance SecretarySenior Administrative Specialist
Business AssistantHall DirectorSenior Administrator
Business Management InternHangerSenior Admissions Advisor
Business Management InternshipHead Of OperationsSenior Branch Office Administrator
Business Office AdministratorHead ReceptionistSenior Business Manager
Business Office ClerkHead SecretarySenior Center Manager
Business Office CoordinatorHealthcare AdministratorSenior Clerk Typist
Business Office RepresentativeHelp Desk RepresentativeSenior Community Manager
Business OfficerHelp Desk SupervisorSenior Contract Administrator
Business SecretaryHelpdesk InternSenior Controller
Camp AdministratorHome Care AdministratorSenior Director Of Operations
Cancer RegistrarHome Health AdministratorSenior Director
Car Rental AgentHospital AdministratorSenior Minister
Case AdministratorHousing OfficerSenior Office Administrator
Case PlannerHRIS AdministratorSenior Office Assistant
Cash LeadImplementation LeadSenior Office Manager
Cash Office AdministratorIndependent Claims AdjusterSenior Officer
Cash Office ManagerInformation Management SpecialistSenior Partner
Catering Administrative AssistantInformation ReceptionistSenior Program Director
Census EnumeratorInfrastructure AdministratorSenior Project Administrator
Center AdministratorInsurance AdministratorSenior Project Director
Change Management LeadInsurance BillerSenior Project Leader
Chief Administrative OfficerInsurance Claims ProcessorSenior Receptionist
Chief Communications OfficerInsurance ExaminerSenior Recreation Leader
Chief Strategy OfficerInterim AdministratorSenior Staff Assistant
Church AdministratorInternational Account ExecutiveSenior Team Lead
City AdministratorInterpreterSenior Team Leader
Claims AgentIntramural OfficialService Desk Administrator
Claims OfficerInventory AdministratorService Desk Lead
Class RepresentativeJunior AdministratorSettlement Officer
Clerical AdministratorJunior Clinic AdministratorShift Lead
Clerical AideJunior ExecutiveShipping Administrator
ClericalLab AdministratorSite Administrator
Clerical SecretaryLead Administrative AssistantSmall Business Account Executive
Clerical SpecialistLead AdministratorSocial Media Administrator
Clerical SupportLead Assistant ManagerSpa Receptionist
Clerical WorkLead OfficerSpanish Interpreter
Clerical WorkerLead PersonSr Administrative Assistant
Clerk AssistantLead ReceptionistStaff Leader
Client Account ExecutiveLegal Word ProcessorStaff Member
Client AdministratorLegislative AideStaffing Administrator
Client AdvisorLiaison OfficerStrategic Planner
Client RepresentativeLiaisonStudent Facilitator
Client Service AssociateLicensed Insurance ProducerStudy Hall Monitor
Client Support AdministratorLicensed Loan OfficerSubcontract Administrator
Clinical Project ManagerLine LeaderSubcontracts Administrator
Clubhouse AttendantLMS AdministratorSubject Matter Expert
Collections AgentLoan CollectorSubstitute Secretary
Commercial Claims AdjusterLotus Notes AdministratorSummer Camp Director
Commercial Insurance AgentMajor Gifts OfficerSupport Lead
Commercial Loan ProcessorManagement InternSupport Team Lead
Community PlannerManagement SupportSurvey Crew Chief
Community Service CoordinatorManager Of AdministrationTarget Team Leader
Company SecretaryMaster SchedulerTeam Administrator
Compliance AdministratorMedical Office SecretaryTeam Lead
Conference AssistantMedical Office SupportTeam Leader
Conference PlannerMedical Operations OfficerTeam Worker
Confidential SecretaryMedical Practice AdministratorTechnical Administrator
Construction Loan AdministratorMedical Records AdministratorTechnical Project Lead
Contract Administrative AssistantMedical Records ReceptionistTechnical Support Executive
Contract AdministratorMeeting PlannerTechnical Support Officer
Contract ConsultantMember Technical StaffTechnical Translator
Coordinating ManagerMessaging AdministratorTelecommunications Administrator
Corporate Administrative AssistantMessengerTelephone Receptionist
Corporate AdministratorMicrostrategy AdministratorTemporary Administrative Assistant
Corporate ExecutiveMiddleware AdminTemporary Office Assistant
Corporate Management TraineeMIS AdministratorTemporary Receptionist
Corporate Office ManagerMorrison Senior LivingTest Administrator
Corporate OfficerMusic LibrarianTest Center Administrator
Corporate ReceptionistNotary Signing AgentThird Party Administrator
Corresponding SecretaryNursing Administrative AssistantTool Room Manager
Counter HelpNursing AdministratorTraining Lead
Court AdministratorOffice AdminTranscriber
Crew Leader AssistantOffice AdministrationTrust Officer
Crew ManagerOffice Administration TraineeTypist
CrewOffice Administrative AssistantUnion Organizer
Crew SchedulerOffice AdministratorUnit Secretary
Custodian of recordsOffice AideValidation Lead
Customer Service AdminOffice Assistant ManagerVice President of Administration
Data AdministratorOffice AssociateVirtual Assistant
Data Center AdministratorOffice AttendantWorkforce Administrator
Data Entry AdministratorOffice Automation ClerkZoning Administrator
Data Entry RepresentativeOffice CashierOffice Services Assistant
Data OfficerOffice DirectorDesk Assistant
Data OperatorOffice HelperOffice Services Administrator
Day Camp LeaderOffice InternDeputy Chief Of Staff
Day Support CounselorOffice LeadOffice Secretary
DE UnderwriterOffice Manager ReceptionistOffice Receptionist
Deal Desk AnalystOffice of General CounselDeployment Lead
Dental Claims ProcessorOffice of the District AttorneyDepartment Administrator
Dental Office ReceptionistOffice of the General Counsel
Dental SecretaryOffice Professional

Resume Tips

Choose the Right Format

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

Leave a Reply

Your email address will not be published. Required fields are marked *