Medical Records Administrator Resume With Samples & Examples

Medical Records Administrator Resume With Samples & Examples
Medical Records Administrator Resume Sample Format

Medical Records Administrator Resume: As a medical records administrator, your resume is a crucial tool in showcasing your skills and experience in managing patient information and ensuring compliance with healthcare regulations. A well-crafted resume can help you stand out to potential employers and land your dream job in the healthcare industry.

When writing your resume, be sure to include sections such as an objective statement, a summary of your qualifications, education background, relevant skills, work experience, certifications, awards, and achievements. These sections will help paint a comprehensive picture of your expertise and accomplishments in the field of medical records administration.

To help you get started, we have provided a sample template that you can use as a guide in creating your own professional resume. This template includes examples of what to include in each section to help you highlight your strengths and impress hiring managers.

Medical Records Administrator Resume Sample

Shayera Hol
Medical Records Administrator
Phone:(718) 555-3456
Email:[email protected]
Address: 4747 Oak Avenue, Brookside, FL 56789


Highly experienced and detail-oriented Medical Records Administrator with over 10 years of experience managing and organizing patient records at St. John’s Hospital. Proficient in electronic health record systems and ensuring compliance with HIPAA regulations. Skilled in training staff on proper record-keeping procedures and maintaining accurate and up-to-date medical records.


Medical Records Administrator
St. John’s Hospital, New York, NY
January 2017 – Present

– Oversee the management and maintenance of all patient medical records in compliance with HIPAA regulations
– Implement electronic health record system to streamline record-keeping processes and improve efficiency
– Train staff on proper procedures for handling and storing medical records to ensure accuracy and confidentiality
– Collaborate with healthcare providers to ensure accurate and timely documentation of patient care
– Conduct regular audits of medical records to ensure compliance with regulatory standards and identify areas for improvement
– Coordinate with insurance companies and legal teams to provide necessary documentation for claims and legal proceedings
– Manage a team of medical records clerks and provide guidance and support in their daily tasks and responsibilities.


Bachelor of Science in Health Information Management
University of California, Los Angeles, CA

Relevant coursework:
– Medical Terminology
– Health Information Systems
– Healthcare Data Analysis
– Legal and Ethical Issues in Healthcare

Certified Professional in Health Information Management (CPHIM)
American Health Information Management Association (AHIMA)


– Proficient in Electronic Health Records (EHR) systems such as Epic and Cerner
– Strong knowledge of medical terminology and coding (ICD-10, CPT)
– Excellent data entry and organizational skills
– Ability to maintain patient confidentiality and adhere to HIPAA regulations
– Skilled in record management and file maintenance
– Familiarity with insurance verification and claims processing
– Detail-oriented with a high level of accuracy in documentation
– Excellent communication and interpersonal skills
– Ability to work independently and as part of a team
– Proficient in Microsoft Office Suite (Word, Excel, Outlook)


– Certified Health Data Analyst (CHDA), American Health Information Management Association (AHIMA), 2018
– Registered Health Information Administrator (RHIA), American Health Information Management Association (AHIMA), 2016
– Certified Professional in Healthcare Information and Management Systems (CPHIMS), Healthcare Information and Management Systems Society (HIMSS), 2015

Awards & Achievements

– Received Employee of the Month award for outstanding performance in maintaining accurate and up-to-date medical records
– Achieved a 99% accuracy rate in coding and indexing medical records, resulting in improved efficiency and compliance with regulatory standards
– Implemented a new electronic health record system that streamlined record-keeping processes and improved accessibility for healthcare providers
– Recognized for exceptional leadership skills in overseeing a team of medical records clerks and ensuring timely completion of record requests
– Completed Certified Health Data Analyst (CHDA) certification to enhance knowledge and skills in health information management


Christopher Martinez – Manager – QRS Corporation – (222) 111-0000 – [email protected]

Medical Records Administrator Resume Objective – Examples

1. To utilize my extensive experience in medical records management to ensure accurate and efficient recordkeeping in a healthcare setting.
2. To apply my strong organizational skills and attention to detail in maintaining and updating medical records in compliance with industry regulations.
3. To leverage my knowledge of electronic health record systems to streamline recordkeeping processes and improve overall efficiency.
4. To contribute my expertise in medical coding and billing to ensure accurate documentation and reimbursement for healthcare services.
5. To work collaboratively with healthcare providers and staff to maintain a secure and confidential medical records system that supports quality patient care.

Medical Records Administrator Resume Description Examples

1. Managed and maintained electronic health records for a large medical facility, ensuring accuracy and compliance with HIPAA regulations.
2. Oversaw the release of medical records to patients, healthcare providers, and insurance companies in a timely and efficient manner.
3. Reviewed and audited medical records to ensure completeness and accuracy, and implemented corrective actions as needed.
4. Collaborated with healthcare providers and staff to ensure proper documentation and coding of patient information.
5. Implemented and maintained electronic health record systems, trained staff on proper use, and provided technical support as needed.

Action Verbs to Use in Medical Records Administrator Resume

1. Managed: Oversaw the organization and maintenance of medical records in compliance with regulations.
2. Implemented: Introduced new systems and procedures to improve efficiency and accuracy in record-keeping.
3. Coordinated: Collaborated with healthcare providers to ensure accurate and timely documentation of patient information.
4. Audited: Conducted regular reviews of medical records to identify and correct errors or discrepancies.
5. Updated: Kept abreast of changes in healthcare laws and regulations to ensure compliance in record-keeping practices.
6. Trained: Provided instruction to staff on proper procedures for maintaining and accessing medical records.
7. Analyzed: Reviewed data in medical records to identify trends or patterns that could inform decision-making.
8. Communicated: Interacted with patients, healthcare providers, and insurance companies to facilitate the exchange of medical information.

Mistakes to Avoid in Medical Records Administrator Resume

1. Spelling and grammatical errors: Make sure to proofread your resume carefully to avoid any spelling or grammatical errors. These mistakes can make you appear unprofessional and careless.

2. Lack of specific details: Be sure to include specific details about your experience and accomplishments in the field of medical records administration. This will help to demonstrate your expertise and qualifications for the position.

3. Failing to tailor your resume to the job: It’s important to customize your resume for each job application, highlighting the skills and experiences that are most relevant to the specific position you are applying for.

4. Including irrelevant information: Avoid including irrelevant or outdated information on your resume. Focus on showcasing your most recent and relevant experience and skills.

5. Using a generic resume template: While it may be tempting to use a generic resume template, it’s important to create a unique and personalized resume that stands out to potential employers.

6. Not including a summary or objective statement: A summary or objective statement at the top of your resume can help to quickly convey your career goals and qualifications to potential employers.

7. Failing to include keywords: Many employers use applicant tracking systems to screen resumes for specific keywords. Make sure to include relevant keywords from the job description in your resume to increase your chances of getting noticed by employers.

FAQs – Medical Records Administrator Resume

What experience do you have working with electronic health records systems?

I have extensive experience working with electronic health records systems throughout my career. I have been responsible for implementing, maintaining, and optimizing these systems in various healthcare settings. I have also trained staff on how to use these systems efficiently and effectively. My experience with electronic health records systems has given me a deep understanding of their importance in improving patient care and streamlining healthcare operations.

How do you ensure the accuracy and confidentiality of medical records?

Ensuring the accuracy and confidentiality of medical records is a top priority for healthcare providers. To achieve this, strict protocols and procedures are put in place. This includes implementing secure electronic medical record systems that require unique login credentials for authorized personnel only. Regular training and education on data privacy laws and best practices are also provided to staff members to ensure they understand the importance of maintaining confidentiality. Additionally, regular audits and reviews of medical records are conducted to verify accuracy and identify any potential breaches. Overall, a combination of technology, training, and oversight is essential in safeguarding the accuracy and confidentiality of medical records.

Can you describe your experience with coding and billing procedures?

I have extensive experience with coding and billing procedures, having worked in the healthcare industry for several years. I am proficient in various coding systems, such as ICD-10, CPT, and HCPCS, and have a strong understanding of medical terminology and anatomy. I am also well-versed in insurance verification, claims processing, and reimbursement guidelines. My attention to detail and accuracy have allowed me to successfully navigate complex coding and billing requirements, ensuring timely and accurate reimbursement for healthcare services.

How do you stay current with changes in healthcare regulations and compliance requirements?

I stay current with changes in healthcare regulations and compliance requirements by regularly attending seminars, workshops, and conferences related to healthcare law and compliance. I also subscribe to industry publications, newsletters, and online resources to stay informed about any updates or changes in regulations. Additionally, I actively participate in professional organizations and networks that focus on healthcare compliance to stay connected with other professionals in the field and exchange information about best practices and emerging trends. By staying proactive and engaged in the healthcare compliance community, I am able to ensure that I am up-to-date with any changes in regulations and requirements that may impact my work.

What strategies do you use to manage and organize large volumes of medical records efficiently?

One strategy we use to manage and organize large volumes of medical records efficiently is to implement electronic health record (EHR) systems. These systems allow us to digitize and store patient information in a secure and easily accessible format. We also utilize indexing and categorization techniques to quickly locate specific records when needed. Additionally, we have established protocols for regular maintenance and updates of records to ensure accuracy and completeness. By employing these strategies, we are able to streamline the process of managing and organizing medical records, ultimately improving efficiency and patient care.

In conclusion, a well-crafted medical records administrator resume is essential in showcasing your qualifications and experience in the healthcare industry. By including a strong objective, summary, education, skills, experience, certification, awards, and achievements sections, you can effectively highlight your expertise and stand out to potential employers. Utilize the free template provided to create a professional and impressive resume that will help you land your dream job in medical records administration.

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Resume Tips

Choose the Right Format

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

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