Personnel Administrator Resume With Samples & Examples

Personnel Administrator Resume With Samples & Examples
Personnel Administrator Resume Sample Format

Personnel Administrator Resume: A personnel administrator plays a crucial role in managing the human resources of an organization. Crafting a strong resume is essential to showcase your skills and experience in this field. In this blog post, we will provide a comprehensive guide on how to create an effective personnel administrator resume, including sample sections for objective, summary, education, skills, experience, certification, awards, and achievements.

The objective section of your resume should clearly state your career goals and how you can contribute to the organization. The summary section should highlight your key qualifications and accomplishments in a concise manner. The education section should list your relevant degrees and certifications. The skills section should include your proficiency in various HR-related tasks. The experience section should detail your previous work history in personnel administration. Additionally, including any certifications, awards, or achievements can help you stand out to potential employers. To help you get started, we have also included a free template for you to use as a guide.

Personnel Administrator Resume Sample

Donna Troy
Personnel Administrator
Phone:(972) 555-9012
Email:[email protected]
Address: 4646 Pine Lane, Hillcrest, TX 45678


Experienced personnel administrator with over 5 years of experience in managing employee records, coordinating recruitment processes, and implementing HR policies. Proficient in HRIS systems and skilled in conducting interviews and onboarding new hires. Demonstrated ability to handle confidential information and maintain compliance with labor laws. Adept at fostering positive employee relations.


Personnel Administrator
ABC Company, New York, NY
January 2018 – Present

– Manage all aspects of the company’s personnel administration, including recruitment, onboarding, training, and performance evaluations
– Develop and implement HR policies and procedures to ensure compliance with state and federal regulations
– Conduct interviews and screenings to identify qualified candidates for open positions
– Coordinate employee benefits programs, including health insurance and retirement plans
– Handle employee relations issues and provide guidance on conflict resolution
– Oversee the maintenance of employee records and ensure accuracy and confidentiality
– Collaborate with department managers to address staffing needs and develop strategies for employee retention
– Conduct training sessions on HR policies and procedures for new hires and current employees.


Bachelor of Science in Human Resources Management
University of California, Los Angeles
Los Angeles, CA

Relevant coursework:
– Organizational Behavior
– Labor Relations
– Compensation and Benefits
– Recruitment and Selection

– Professional in Human Resources (PHR) Certification, 2017
– Society for Human Resource Management Certified Professional (SHRM-CP), 2018


– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
– Strong organizational and time management skills
– Excellent communication and interpersonal abilities
– Knowledge of HR policies and procedures
– Experience with payroll processing and benefits administration
– Ability to handle confidential information with discretion
– Detail-oriented and able to multitask in a fast-paced environment
– Familiarity with HRIS systems and database management
– Strong problem-solving skills and ability to work independently or as part of a team


– Professional in Human Resources (PHR), HR Certification Institute, 2018
– Society for Human Resource Management Certified Professional (SHRM-CP), SHRM, 2017
– Certified Payroll Professional (CPP), American Payroll Association, 2016

Awards & Achievements

– Employee of the Month: Recognized for outstanding performance and dedication to providing exceptional administrative support to all departments within the organization.
– Perfect Attendance Award: Demonstrated commitment to reliability and punctuality by maintaining a perfect attendance record for three consecutive years.
– Leadership Excellence Award: Acknowledged for exemplary leadership skills in guiding and mentoring a team of administrative staff members to achieve departmental goals.
– Certification in Human Resources Management: Successfully completed a comprehensive HR management course, enhancing knowledge and skills in personnel administration and compliance.
– Customer Service Excellence Award: Received accolades for delivering exceptional customer service and resolving inquiries and issues in a timely and professional manner.


David Johnson – Consultant – XYZ Solutions – (111) 000-9999 – [email protected]

Personnel Administrator Resume Objective – Examples

1. To utilize my strong organizational skills and attention to detail in a Personnel Administrator role to effectively manage employee records, benefits, and payroll processes.
2. Seeking a Personnel Administrator position where I can leverage my experience in recruitment, onboarding, and training to support the growth and development of the organization’s workforce.
3. To contribute my expertise in HR policies and procedures as a Personnel Administrator, ensuring compliance with regulations and fostering a positive work environment for employees.
4. Seeking a challenging Personnel Administrator role where I can apply my knowledge of performance management, employee relations, and conflict resolution to support the HR department and enhance employee satisfaction.
5. To secure a Personnel Administrator position in a dynamic company where I can utilize my communication skills and interpersonal abilities to effectively coordinate HR activities and support the needs of the organization’s staff.

Personnel Administrator Resume Description Examples

1. Managed all aspects of personnel administration including recruitment, onboarding, training, performance evaluations, and employee relations.
2. Oversaw the maintenance of employee records and ensured compliance with company policies and procedures.
3. Coordinated employee benefits programs and assisted employees with any related inquiries or issues.
4. Conducted exit interviews and facilitated the offboarding process for departing employees.
5. Collaborated with department managers to address staffing needs and develop strategies for talent acquisition and retention.

Action Verbs to Use in Personnel Administrator Resume

1. Managed: Oversaw and directed personnel functions such as recruitment, onboarding, and performance evaluations.
2. Coordinated: Organized and facilitated training programs, meetings, and events for employees.
3. Implemented: Introduced new policies, procedures, and systems to improve HR processes and efficiency.
4. Resolved: Addressed and resolved employee relations issues, conflicts, and grievances.
5. Conducted: Carried out interviews, background checks, and reference checks for potential hires.
6. Analyzed: Reviewed and analyzed HR data and metrics to identify trends and make recommendations for improvement.
7. Developed: Created and implemented employee development plans, career paths, and succession planning strategies.
8. Audited: Conducted audits of HR files, records, and processes to ensure compliance with regulations and company policies.
9. Collaborated: Worked closely with other departments and stakeholders to support organizational goals and initiatives.
10. Trained: Provided training and guidance to managers and employees on HR policies, procedures, and best practices.

Mistakes to Avoid in Personnel Administrator Resume

1. Including irrelevant information: Make sure to only include relevant information on your resume, such as your education, work experience, skills, and certifications related to personnel administration. Avoid including personal information or unrelated work experience.

2. Using a generic resume template: Avoid using a generic resume template that does not highlight your unique skills and qualifications. Instead, customize your resume to showcase your specific experience in personnel administration.

3. Failing to highlight key achievements: Make sure to include specific achievements and accomplishments in your resume, such as implementing successful HR policies or improving employee retention rates. This will help demonstrate your value as a personnel administrator.

4. Neglecting to showcase relevant skills: Be sure to highlight your skills and qualifications that are specifically relevant to personnel administration, such as knowledge of labor laws, experience with HRIS systems, and strong communication skills.

5. Not tailoring your resume to the job description: Customize your resume for each job application by highlighting the skills and experience that align with the job description. This will show employers that you are a good fit for the role.

6. Including spelling or grammatical errors: Proofread your resume carefully to ensure there are no spelling or grammatical errors. Mistakes can make you appear unprofessional and may cause employers to overlook your application.

7. Failing to quantify your accomplishments: Whenever possible, include quantifiable data in your resume to demonstrate the impact of your work as a personnel administrator. For example, you could mention how you reduced turnover rates by a certain percentage or increased employee satisfaction scores.

FAQs – Personnel Administrator Resume

What experience do you have in managing personnel records and files?

I have extensive experience in managing personnel records and files from my previous roles in human resources and administration. I have been responsible for maintaining and updating employee information, ensuring compliance with data protection regulations, and providing accurate and timely reports to management. I am proficient in using HRIS systems and have a strong attention to detail when it comes to organizing and maintaining personnel files. I have also trained and supervised staff members on proper record-keeping procedures to ensure consistency and accuracy across the organization.

How do you ensure compliance with company policies and regulations in regards to personnel matters?

Ensuring compliance with company policies and regulations in regards to personnel matters is a top priority for us. We achieve this through a combination of thorough training, regular communication, and consistent enforcement. Our HR team is responsible for keeping up-to-date on all relevant laws and regulations, and they work closely with department managers to ensure that all employees are aware of and following company policies. We also conduct regular audits and reviews to identify any areas of non-compliance and take prompt action to address them. Additionally, we have a confidential reporting system in place for employees to raise any concerns they may have about potential violations of company policies or regulations. Overall, our goal is to create a culture of compliance and accountability that ensures the well-being of our employees and the success of our organization.

Can you describe your experience in coordinating employee training and development programs?

In my previous role as a training coordinator, I was responsible for designing, implementing, and evaluating employee training and development programs. I worked closely with department heads to identify training needs, develop training materials, and deliver training sessions. I also managed the scheduling and logistics of training programs, tracked employee participation and progress, and conducted post-training evaluations to measure the effectiveness of the programs. Overall, my experience in coordinating employee training and development programs has equipped me with the skills and knowledge necessary to create impactful learning experiences for employees and drive organizational growth.

How do you handle confidential information and maintain confidentiality in personnel matters?

As a professional, I understand the importance of handling confidential information with care and maintaining confidentiality in personnel matters. I adhere to strict protocols and procedures to ensure that sensitive information is only shared with authorized individuals on a need-to-know basis. I also make sure to keep all physical and digital files secure and only access them when necessary. Additionally, I am mindful of discussing confidential matters in private settings and refraining from sharing information with unauthorized individuals. Overall, I prioritize confidentiality in all aspects of my work to protect the privacy and trust of those involved.

What software and systems are you proficient in using for personnel administration tasks?

I am proficient in using a variety of software and systems for personnel administration tasks, including but not limited to Microsoft Office Suite (Word, Excel, PowerPoint), HRIS (Human Resources Information Systems) such as Workday and ADP, applicant tracking systems like Greenhouse and iCIMS, and performance management tools such as BambooHR and 15Five. I also have experience with payroll systems such as Paychex and QuickBooks, as well as scheduling software like When I Work and Deputy. Additionally, I am comfortable using various communication platforms such as Slack and Microsoft Teams for team collaboration and project management.

In conclusion, a well-crafted Personnel Administrator resume is essential for showcasing your skills and experience in the field. By including a strong objective, summary, education, skills, experience, certification, awards, and achievements sections, you can effectively highlight your qualifications to potential employers. Utilizing a free template can help you organize your information in a professional and visually appealing manner. Remember to tailor your resume to the specific job you are applying for to increase your chances of landing an interview.

Related Administrative Role Resumes:
3rd Key HolderDesk AttendantOffice Services Clerk
3rd Key ManagerDesk ClerkOffice Services Coordinator
Acting DirectorDesk ManagerOffice Supervisor
Acting General ManagerDesk ReceptionistOffice Support Assistant
Admin AssistantDesk WorkerOffice Support
Admin ClerkDevelopment Team LeadOffice Support Specialist
AdminDialerOffice Worker
Admin SecretaryDirector Of ActivitiesOfficer In Charge
Administration AssistantDirector Of AdministrationOfficer
Administration ClerkDisability Claims ExaminerOperating Partner
Administrative AideDistribution Center AdministratorOperations Admin
Administrative Assistant Data EntryDivision LeaderOperations Administrative Assistant
Administrative Assistant InternDivision OfficerOperations Administrator
Administrative Assistant ManagerDivision PresidentOperations Assistant Manager
Administrative Assistant ReceptionistDivision SecretaryOperations Chief
Administrative Assistant To CEODivision Vice PresidentOperations Controller
Administrative Assistant To DirectorDocument AdministratorOperations Executive
Administrative AssociateDocument Control AdministratorOperations Lead
Administrative ChiefDocument ControllerOperations Leader
Administrative CoordinatorDocument ProcessorOperations Team Leader
Administrative DirectorDocumentation ManagerOrder Administrator
Administrative ExecutiveDunkin Donuts Crew MemberOutside Account Executive
Administrative InternEducation AdministratorParish Administrator
Administrative InternshipElection JudgeParish Secretary
Administrative LeadElementary School SecretaryPartner
Administrative ManagerEmail AdministratorParty Host
Administrative Office ClerkEmergency Room Unit SecretaryParty Hostess
Administrative Office ManagerEngineering Administrative AssistantPatient Access Team Lead
Administrative OfficerEngineering AdministratorPatient Account Specialist
Administrative Operations ManagerEntertainerPayroll Admin
Administrative PastorEnvironmental PlannerPayroll Administrator
Administrative Personal AssistantEvening ReceptionistPediatric Receptionist
Administrative ProfessionalExecutive AdminPension Administrator
Administrative ReceptionistExecutive Administrative AssistantPersonal Administrative Assistant
Administrative RepresentativeExecutive Administrative CoordinatorPersonnel Administrator
Administrative SecretaryExecutive Administrative SecretaryPersonnel Officer
Administrative Services AssistantExecutive AdministratorPolicy Administrator
Administrative Services CoordinatorExecutive Assistant ManagerPractice Administrator
Administrative Services ManagerExecutive Assistant To CEOPricing Administrator
Administrative SpecialistExecutive Assistant To CFOPrivacy Officer
Administrative SupervisorExecutive Assistant To DirectorProcedure Scheduler
Administrative Support AssistantExecutive Assistant To The PresidentProcess Executive
Administrative Support AssociateExecutive Assistant To Vice PresidentProcurement Administrator
Administrative Support ClerkExecutive AssociateProgram Administrator
Administrative Support CoordinatorExecutive Board MemberProgram Aide
Administrative Support PersonnelExecutive Office AssistantProgram Assistant
Administrative SupportExecutive Office ManagerProgram Facilitator
Administrative Support SpecialistExecutive ReceptionistProgram Leader
Administrative TechnicianExecutive SecretaryProgram Liaison
Administrator In TrainingFacilitatorProgram Management Intern
AdministratorFacilities AdministratorProgram Officer
Admissions AdvisorFacility AdministratorProject Administrator
Admissions CoordinatorField AdministratorProject Executive
Admissions CounselorField Office ManagerProject Management Assistant
Admissions NurseFilm Crew MemberProject Management Internship
Animal AttendantFilm CrewProject Secretary
Apparel Team LeadFirst MateProject Support Officer
Application ProcessorFounding PartnerProperty Damage Claims Adjuster
Appointment CoordinatorFront Counter ClerkPse Mail Processing Clerk
Appointment SchedulerFront Desk Administrative AssistantPublic Adjuster
Appointment SetterFront Desk AttendantPublic Administrator
Appointment SpecialistFront Desk CoordinatorPurchasing Administrator
Assistant AdministratorFront Desk LeadQuality Administrator
Assistant Center DirectorFront Desk Night AuditorQuality Assurance Administrator
Assistant Crew LeaderFront Desk SpecialistQuality Control Administrator
Assistant Executive DirectorFront Desk StaffQuality Team Lead
Assistant Front Desk ManagerFront Desk WorkerReception Technician
Assistant Golf Course SuperintendentFront End AssociateReceptionist And Administrative Assistant
Assistant Golf ProfessionalFront End ClerkReceptionist
Assistant PlannerFront Office Administrative AssistantReceptionist Secretary
Assistant Program CoordinatorFront Office AdministratorRecording Secretary
Assistant Project CoordinatorFront Office AgentRecords Administrator
Assistant SecretaryFront Office ClerkRecords Officer
Assistant Team LeadFront Office ReceptionistRegional Administrative Assistant
Assistant Technical DirectorFront Office RepresentativeRegional Administrator
Assistant TechnicianFront Office SecretaryRegional Director Of Operations
Assistant To OwnerFront Office SpecialistRegional Office Administrator
Assistant To The DirectorFront Office SupervisorRegional Sales Administrator
Assistant To The General ManagerFront Service ClerkRegional Vice President Of Operations
Assisted Living AdministratorFund AdministratorRegistrar
Associate AdministratorFuneral AttendantRegistration Coordinator
Association ExecutiveGallery AssistantResearch Administrator
AVP OperationsGallery DirectorResearch Executive
Back Office AssistantGallery HostResearch Officer
Back Office ExecutiveGallery InternReservations Agent
Back Office ManagerGeneral AdministratorReservations Specialist
Benefits AdministratorGeneral AssistantResident Service Coordinator
Bilingual Administrative AssistantGeneral CashierResidential Loan Officer
Bilingual ReceptionistGeneral DirectorRetirement Plan Administrator
Bilingual SecretaryGeneral Office AssistantSalon Receptionist
Billing ReceptionistGeneral Office ClerkSan Storage Administrator
Billing SecretaryGeneral Office ManagerScheduler
Billing Team LeadGeneral Office WorkerSchool Administrator
Board SecretaryGeneral SecretarySeasonal Team Member
Booking AgentGenius AdminSecretary Assistant
Booking CoordinatorGirl FridaySecretary Receptionist
Booking OfficerGlobal Account ExecutiveSecretary
BouncerGraduate InternSecretary Specialist
Box Office AttendantGroup Account DirectorSection Chief
Box Office CashierGroup FacilitatorSection Manager
Branch Relationship ExecutiveGuest Experience CaptainSecurity Administrator
BrazerGuest Relations RepresentativeSenior Administrative Assistant
BufferGuest Service Team LeadSenior Administrative Associate
Business Account AdministratorGuest Service Team MemberSenior Administrative Coordinator
Business Administration InternGuidance SecretarySenior Administrative Specialist
Business AssistantHall DirectorSenior Administrator
Business Management InternHangerSenior Admissions Advisor
Business Management InternshipHead Of OperationsSenior Branch Office Administrator
Business Office AdministratorHead ReceptionistSenior Business Manager
Business Office ClerkHead SecretarySenior Center Manager
Business Office CoordinatorHealthcare AdministratorSenior Clerk Typist
Business Office RepresentativeHelp Desk RepresentativeSenior Community Manager
Business OfficerHelp Desk SupervisorSenior Contract Administrator
Business SecretaryHelpdesk InternSenior Controller
Camp AdministratorHome Care AdministratorSenior Director Of Operations
Cancer RegistrarHome Health AdministratorSenior Director
Car Rental AgentHospital AdministratorSenior Minister
Case AdministratorHousing OfficerSenior Office Administrator
Case PlannerHRIS AdministratorSenior Office Assistant
Cash LeadImplementation LeadSenior Office Manager
Cash Office AdministratorIndependent Claims AdjusterSenior Officer
Cash Office ManagerInformation Management SpecialistSenior Partner
Catering Administrative AssistantInformation ReceptionistSenior Program Director
Census EnumeratorInfrastructure AdministratorSenior Project Administrator
Center AdministratorInsurance AdministratorSenior Project Director
Change Management LeadInsurance BillerSenior Project Leader
Chief Administrative OfficerInsurance Claims ProcessorSenior Receptionist
Chief Communications OfficerInsurance ExaminerSenior Recreation Leader
Chief Strategy OfficerInterim AdministratorSenior Staff Assistant
Church AdministratorInternational Account ExecutiveSenior Team Lead
City AdministratorInterpreterSenior Team Leader
Claims AgentIntramural OfficialService Desk Administrator
Claims OfficerInventory AdministratorService Desk Lead
Class RepresentativeJunior AdministratorSettlement Officer
Clerical AdministratorJunior Clinic AdministratorShift Lead
Clerical AideJunior ExecutiveShipping Administrator
ClericalLab AdministratorSite Administrator
Clerical SecretaryLead Administrative AssistantSmall Business Account Executive
Clerical SpecialistLead AdministratorSocial Media Administrator
Clerical SupportLead Assistant ManagerSpa Receptionist
Clerical WorkLead OfficerSpanish Interpreter
Clerical WorkerLead PersonSr Administrative Assistant
Clerk AssistantLead ReceptionistStaff Leader
Client Account ExecutiveLegal Word ProcessorStaff Member
Client AdministratorLegislative AideStaffing Administrator
Client AdvisorLiaison OfficerStrategic Planner
Client RepresentativeLiaisonStudent Facilitator
Client Service AssociateLicensed Insurance ProducerStudy Hall Monitor
Client Support AdministratorLicensed Loan OfficerSubcontract Administrator
Clinical Project ManagerLine LeaderSubcontracts Administrator
Clubhouse AttendantLMS AdministratorSubject Matter Expert
Collections AgentLoan CollectorSubstitute Secretary
Commercial Claims AdjusterLotus Notes AdministratorSummer Camp Director
Commercial Insurance AgentMajor Gifts OfficerSupport Lead
Commercial Loan ProcessorManagement InternSupport Team Lead
Community PlannerManagement SupportSurvey Crew Chief
Community Service CoordinatorManager Of AdministrationTarget Team Leader
Company SecretaryMaster SchedulerTeam Administrator
Compliance AdministratorMedical Office SecretaryTeam Lead
Conference AssistantMedical Office SupportTeam Leader
Conference PlannerMedical Operations OfficerTeam Worker
Confidential SecretaryMedical Practice AdministratorTechnical Administrator
Construction Loan AdministratorMedical Records AdministratorTechnical Project Lead
Contract Administrative AssistantMedical Records ReceptionistTechnical Support Executive
Contract AdministratorMeeting PlannerTechnical Support Officer
Contract ConsultantMember Technical StaffTechnical Translator
Coordinating ManagerMessaging AdministratorTelecommunications Administrator
Corporate Administrative AssistantMessengerTelephone Receptionist
Corporate AdministratorMicrostrategy AdministratorTemporary Administrative Assistant
Corporate ExecutiveMiddleware AdminTemporary Office Assistant
Corporate Management TraineeMIS AdministratorTemporary Receptionist
Corporate Office ManagerMorrison Senior LivingTest Administrator
Corporate OfficerMusic LibrarianTest Center Administrator
Corporate ReceptionistNotary Signing AgentThird Party Administrator
Corresponding SecretaryNursing Administrative AssistantTool Room Manager
Counter HelpNursing AdministratorTraining Lead
Court AdministratorOffice AdminTranscriber
Crew Leader AssistantOffice AdministrationTrust Officer
Crew ManagerOffice Administration TraineeTypist
CrewOffice Administrative AssistantUnion Organizer
Crew SchedulerOffice AdministratorUnit Secretary
Custodian of recordsOffice AideValidation Lead
Customer Service AdminOffice Assistant ManagerVice President of Administration
Data AdministratorOffice AssociateVirtual Assistant
Data Center AdministratorOffice AttendantWorkforce Administrator
Data Entry AdministratorOffice Automation ClerkZoning Administrator
Data Entry RepresentativeOffice CashierOffice Services Assistant
Data OfficerOffice DirectorDesk Assistant
Data OperatorOffice HelperOffice Services Administrator
Day Camp LeaderOffice InternDeputy Chief Of Staff
Day Support CounselorOffice LeadOffice Secretary
DE UnderwriterOffice Manager ReceptionistOffice Receptionist
Deal Desk AnalystOffice of General CounselDeployment Lead
Dental Claims ProcessorOffice of the District AttorneyDepartment Administrator
Dental Office ReceptionistOffice of the General Counsel
Dental SecretaryOffice Professional

Resume Tips

Choose the Right Format

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

Leave a Reply

Your email address will not be published. Required fields are marked *