Administrative Internship Resume With Samples & Examples

Administrative Internship Resume: An administrative internship can be a valuable opportunity to gain hands-on experience in a professional setting and develop essential skills for a career in administration. When applying for an administrative internship, having a well-crafted resume is crucial to stand out among other candidates. In this blog post, we will provide a comprehensive guide on how to create an impressive administrative internship resume, including sample and examples of objective, summary, education, skills, experience, certification, awards, and achievements sections. Additionally, we will also offer a free template to help you get started on crafting your own standout resume for an administrative internship.

Administrative Internship Resume Sample

Logan
Administrative Internship
Phone:(312) 555-4567
Email:[email protected]
Address: 1919 Cedar Lane, Hillcrest, TX 12345

Summary

Highly organized and detail-oriented administrative intern with 2 years of experience supporting office operations at XYZ Company. Proficient in managing calendars, scheduling meetings, and handling correspondence. Skilled in using Microsoft Office Suite and maintaining confidentiality. Seeking to leverage my skills and experience in a dynamic administrative role.

Experience

Administrative Intern, ABC Company, New York, NY
June 2019 – August 2019

– Assisted with day-to-day administrative tasks such as answering phones, filing documents, and organizing office supplies
– Managed incoming and outgoing mail, including sorting and distributing packages
– Updated and maintained electronic and physical filing systems to ensure easy access to important documents
– Conducted research and compiled data for various projects and reports
– Assisted with scheduling meetings and appointments for senior staff members
– Collaborated with team members on special projects to improve office efficiency and organization

Education

Bachelor of Arts in Business Administration
University of California, Los Angeles
Los Angeles, CA
2016-2020

Relevant coursework:
– Organizational Behavior
– Human Resource Management
– Strategic Management

GPA: 3.8

Certificate in Project Management
UCLA Extension
Los Angeles, CA
2020

Skills

– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
– Strong organizational and time management skills
– Excellent written and verbal communication skills
– Ability to prioritize tasks and meet deadlines
– Experience with data entry and record keeping
– Knowledge of office equipment and procedures
– Detail-oriented and able to maintain accuracy in all tasks
– Ability to work independently and as part of a team
– Familiarity with basic accounting principles
– Strong problem-solving skills and ability to think critically

Certifications

– Certified Administrative Professional (CAP) – International Association of Administrative Professionals (IAAP), 2019
– Microsoft Office Specialist (MOS) – Microsoft, 2018
– Project Management Professional (PMP) – Project Management Institute (PMI), 2020

Awards & Achievements

– Dean’s List, University of XYZ, Fall 2020
– Outstanding Intern Award, ABC Company, Summer 2020
– National Society of Leadership and Success Member, 2019-present
– Volunteer of the Year, XYZ Community Center, 2018
– Student Government Association Treasurer, University of XYZ, 2017-2018

Refences

Available upon request.

Administrative Internship Resume Objective – Examples

1. To gain hands-on experience in administrative tasks and procedures within a professional office setting.
2. To develop my organizational and time management skills by assisting with various administrative duties.
3. To learn how to effectively communicate and collaborate with team members in a fast-paced office environment.
4. To enhance my problem-solving abilities by tackling real-world challenges in an administrative internship role.
5. To expand my knowledge of office software and technology by working on projects that require data entry and analysis.

Administrative Internship Resume Description Examples

1. Administrative Intern
– Assisted with day-to-day administrative tasks such as filing, data entry, and answering phones
– Supported office staff with scheduling meetings, preparing documents, and organizing files
– Conducted research and compiled data for various projects and reports
– Provided excellent customer service to clients and visitors
– Learned and utilized various software programs and office equipment

2. Administrative Assistant Intern
– Managed incoming and outgoing correspondence, including emails, letters, and packages
– Assisted with event planning and coordination, including scheduling meetings and booking venues
– Maintained office supplies inventory and placed orders as needed
– Updated and organized electronic and physical filing systems
– Collaborated with team members on special projects and initiatives

3. Office Intern
– Greeted and directed visitors, answered phone calls, and responded to inquiries
– Assisted with scheduling appointments, meetings, and travel arrangements
– Prepared and distributed internal communications and memos
– Conducted research and compiled data for presentations and reports
– Assisted with basic accounting tasks such as invoicing and expense tracking

4. Executive Assistant Intern
– Provided administrative support to senior executives, including calendar management and meeting coordination
– Prepared and proofread documents, presentations, and reports
– Managed confidential and sensitive information with discretion
– Assisted with project management tasks, such as tracking deadlines and deliverables
– Conducted market research and analysis to support business development efforts

5. HR Intern
– Assisted with recruitment and onboarding processes, including posting job listings and scheduling interviews
– Maintained employee records and updated HR databases
– Assisted with benefits administration and payroll processing
– Conducted research on HR best practices and industry trends
– Provided support for employee training and development initiatives

Action Verbs to Use in Administrative Internship Resume

1. Organized: Demonstrated ability to efficiently manage tasks, schedules, and resources in a fast-paced office environment.
2. Coordinated: Successfully collaborated with team members to plan and execute projects, meetings, and events.
3. Managed: Oversaw administrative duties, including filing, data entry, and correspondence, with a high level of accuracy and attention to detail.
4. Communicated: Effectively conveyed information and instructions to colleagues, clients, and vendors through written and verbal communication.
5. Resolved: Skillfully addressed and resolved conflicts, issues, and challenges that arose in the workplace.
6. Scheduled: Efficiently arranged appointments, meetings, and travel itineraries for executives and staff members.
7. Updated: Maintained and updated databases, spreadsheets, and other records to ensure accuracy and accessibility of information.
8. Assisted: Provided support to team members by completing tasks, running errands, and performing other administrative duties as needed.

Mistakes to Avoid in Administrative Internship Resume

1. Not tailoring your resume to the specific internship position: Make sure to customize your resume to highlight relevant skills and experiences that align with the requirements of the administrative internship you are applying for.

2. Including irrelevant information: Avoid including unnecessary details or experiences that are not directly related to the administrative field. Focus on showcasing your administrative skills and experiences.

3. Using a generic resume template: Stand out from other applicants by creating a unique and professional resume design that reflects your personality and skills.

4. Failing to proofread: Spelling and grammatical errors can make a negative impression on potential employers. Make sure to thoroughly proofread your resume before submitting it.

5. Not including relevant keywords: Use keywords from the internship job description to ensure your resume gets noticed by applicant tracking systems and hiring managers.

6. Overloading your resume with information: Keep your resume concise and focused on your most relevant experiences and skills. Avoid including too much information that may overwhelm the reader.

7. Not including a cover letter: A well-written cover letter can help you stand out and provide additional context for your application. Make sure to include a tailored cover letter along with your resume.

FAQs – Administrative Internship Resume

What relevant administrative experience do you have?

I have over five years of administrative experience, including managing office operations, coordinating meetings and events, handling correspondence, and maintaining records. I have also developed strong organizational and time management skills, as well as proficiency in various software programs such as Microsoft Office. Additionally, I have experience in customer service and problem-solving, which has allowed me to effectively communicate with clients and colleagues to ensure smooth operations.

Can you provide examples of your organizational skills in a professional setting?

In my previous role as a project manager, I was responsible for coordinating multiple tasks and deadlines for a team of 10 employees. I created detailed project plans outlining each team member’s responsibilities and deadlines, which helped us stay on track and meet our goals efficiently. Additionally, I implemented a digital filing system to organize important documents and information, making it easy for team members to access and reference as needed. Overall, my organizational skills played a crucial role in the successful completion of projects and the overall productivity of the team.

How do you prioritize tasks and manage your time effectively?

Prioritizing tasks and managing time effectively is crucial for productivity and success. One way to prioritize tasks is to create a to-do list and categorize tasks based on urgency and importance. This helps in identifying which tasks need immediate attention and which can be tackled later. Setting specific goals and deadlines for each task also helps in staying focused and organized.

Another effective time management technique is to break down tasks into smaller, manageable chunks and allocate specific time slots for each task. This prevents procrastination and ensures that tasks are completed in a timely manner. Additionally, eliminating distractions and practicing good time management habits such as setting boundaries, delegating tasks, and taking regular breaks can help in improving productivity and efficiency. By implementing these strategies, individuals can effectively prioritize tasks and manage their time to achieve their goals and objectives.

Have you worked with any specific software or tools that are commonly used in administrative roles?

Yes, I have experience working with a variety of software and tools commonly used in administrative roles. Some of the programs I am proficient in include Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite (Docs, Sheets, Slides, Gmail), and various project management tools such as Trello and Asana. I am also familiar with database management systems like Salesforce and QuickBooks. Additionally, I have experience using communication platforms like Slack and Zoom for virtual meetings and collaboration. My proficiency in these tools has allowed me to effectively manage administrative tasks and streamline processes in previous roles.

Can you discuss a challenging situation you encountered in a previous administrative role and how you handled it?

In a previous administrative role, I encountered a challenging situation when a key team member unexpectedly resigned, leaving a significant gap in our workflow and project deadlines looming. To address this issue, I immediately assessed the workload and reassigned tasks to other team members to ensure that essential projects stayed on track. I also conducted a swift recruitment process to find a suitable replacement, ensuring that the team remained fully staffed and productive. Additionally, I communicated openly and transparently with stakeholders about the situation and the steps being taken to mitigate any potential impact on deliverables. By staying organized, proactive, and maintaining clear communication, I was able to successfully navigate this challenging situation and keep operations running smoothly.

In conclusion, a well-crafted administrative internship resume is essential for landing the perfect opportunity to kickstart your career in the field. By including key sections such as objective, summary, education, skills, experience, certification, awards, and achievements, you can showcase your qualifications and stand out to potential employers. Utilize our free template and examples to create a professional and impressive resume that highlights your strengths and sets you apart from the competition. Good luck on your internship search!