Executive Receptionist Resume With Samples & Examples

Executive Receptionist Resume With Samples & Examples
Executive Receptionist Resume Sample Format

Executive Receptionist Resume: An executive receptionist plays a crucial role in ensuring the smooth operation of an office by managing incoming calls, greeting visitors, and providing administrative support to senior management. Crafting a standout resume is essential for landing a job in this competitive field. In this blog post, we will provide a comprehensive guide on how to create an impressive executive receptionist resume, including sample objectives, summaries, education, skills, experience, certifications, awards, and achievements sections. Additionally, we will offer a free template to help you get started on building a professional and eye-catching resume that will make you stand out to potential employers.

When writing an executive receptionist resume, it is important to highlight your relevant experience, skills, and achievements in a clear and concise manner. Your resume should showcase your ability to handle a high volume of calls, greet visitors professionally, and provide excellent customer service. Additionally, including any certifications or awards you have received can help demonstrate your qualifications and dedication to the role. By following our guide and using our free template, you can create a winning executive receptionist resume that will impress hiring managers and land you the job of your dreams.

Executive Receptionist Resume Sample

Executive Receptionist
Phone:(718) 555-6789
Email:[email protected]
Address: 4242 Birch Street, Springdale, VA 67890


Highly skilled executive receptionist with over 5 years of experience supporting C-suite executives in a fast-paced corporate environment. Proficient in managing busy calendars, coordinating travel arrangements, and providing exceptional customer service. Known for maintaining a professional demeanor and handling confidential information with discretion. Adept at multitasking and prioritizing tasks to ensure smooth operations.


Executive Receptionist
ABC Company, New York, NY
January 2018 – Present

– Serve as the first point of contact for all visitors and clients, providing a warm and professional welcome
– Manage a high volume of incoming calls, transferring to appropriate staff members and taking detailed messages when necessary
– Coordinate meeting schedules and appointments for executives, ensuring all logistics are in place for successful meetings
– Handle all incoming and outgoing mail, packages, and deliveries, distributing to the appropriate departments
– Maintain a clean and organized reception area, ensuring a positive and welcoming environment for all guests
– Assist with various administrative tasks as needed, including data entry, filing, and document preparation

Executive Receptionist
XYZ Corporation, Los Angeles, CA
June 2015 – December 2017

– Greeted and directed visitors to the appropriate departments, providing exceptional customer service at all times
– Managed a multi-line phone system, screening and transferring calls to the appropriate parties
– Scheduled and coordinated meetings and appointments for executives, ensuring all necessary materials and resources were prepared
– Handled all incoming and outgoing correspondence, including mail, faxes, and emails
– Assisted with various administrative tasks, such as filing, copying, and organizing documents
– Maintained office supplies inventory and placed orders as needed to ensure smooth operations.


Bachelor of Arts in Communication
University of California, Los Angeles
Los Angeles, CA

Relevant coursework:
– Business Communication
– Public Relations
– Interpersonal Communication

GPA: 3.8

– Certified Administrative Professional (CAP)
– Microsoft Office Specialist (MOS)


– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
– Excellent verbal and written communication skills
– Strong organizational and multitasking abilities
– Experience managing executive calendars and scheduling appointments
– Skilled in handling high-volume phone calls and directing inquiries appropriately
– Knowledge of office equipment and systems, including fax machines, copiers, and printers
– Ability to prioritize tasks and work efficiently in a fast-paced environment
– Exceptional customer service skills and professional demeanor
– Familiarity with office procedures and protocols
– Detail-oriented and able to maintain confidentiality of sensitive information


– Certified Administrative Professional (CAP) – International Association of Administrative Professionals (IAAP), 2018
– Certified Receptionist Specialist (CRS) – National Receptionist Association (NRA), 2017

Awards & Achievements

– Employee of the Month, XYZ Corporation, March 2020
– Recognized for outstanding customer service and professionalism by senior management
– Successfully implemented a new filing system that improved efficiency by 20%
– Received positive feedback from clients for exceptional communication skills and attention to detail


Available upon request.

Executive Receptionist Resume Objective – Examples

1. Seeking a challenging Executive Receptionist position where I can utilize my exceptional organizational skills and provide top-notch administrative support to senior executives.
2. To secure a position as an Executive Receptionist in a dynamic and fast-paced environment where I can leverage my strong communication and multitasking abilities to efficiently manage front desk operations.
3. Looking for an Executive Receptionist role that allows me to showcase my professionalism and attention to detail in delivering exceptional customer service to high-level executives and visitors.
4. To obtain a position as an Executive Receptionist in a prestigious company where I can contribute my extensive experience in managing executive calendars, coordinating meetings, and handling confidential information with discretion.
5. Seeking an Executive Receptionist position that offers opportunities for growth and advancement, where I can demonstrate my proficiency in managing office operations and providing exceptional support to senior management.

Executive Receptionist Resume Description Examples

1. Managed front desk operations for a busy corporate office, including greeting visitors, answering phones, and coordinating appointments for executives.
2. Provided administrative support to senior management team, including scheduling meetings, preparing presentations, and handling travel arrangements.
3. Oversaw office supply inventory and ordering, ensuring that all necessary supplies were stocked and readily available.
4. Coordinated special events and meetings, including arranging catering, setting up conference rooms, and managing guest lists.
5. Maintained a professional and welcoming atmosphere in the reception area, ensuring that all visitors were greeted with courtesy and efficiency.

Action Verbs to Use in Executive Receptionist Resume

1. Managed – Oversaw all aspects of front desk operations, including scheduling appointments, greeting visitors, and answering phone calls.
2. Coordinated – Organized meetings, conferences, and travel arrangements for executives and guests.
3. Communicated – Interacted with clients, vendors, and staff members to provide excellent customer service and ensure smooth operations.
4. Scheduled – Maintained calendars and arranged appointments for executives, ensuring efficient time management.
5. Directed – Guided visitors to appropriate departments and provided information on company policies and procedures.
6. Responded – Addressed inquiries and resolved issues in a timely and professional manner.
7. Liaised – Acted as a point of contact between executives and internal/external stakeholders.
8. Organized – Managed office supplies, maintained filing systems, and ensured a clean and organized reception area.

Mistakes to Avoid in Executive Receptionist Resume

1. Failing to highlight relevant experience: Make sure to include any relevant experience in reception or administrative roles, as well as any customer service experience. This will show potential employers that you have the necessary skills for the job.

2. Using a generic resume template: Avoid using a generic resume template that does not showcase your unique skills and qualifications. Instead, tailor your resume to the specific job you are applying for.

3. Including irrelevant information: Keep your resume focused on your relevant skills and experience. Avoid including irrelevant information that does not pertain to the job you are applying for.

4. Not including keywords: Many companies use applicant tracking systems to scan resumes for specific keywords. Make sure to include relevant keywords from the job description in your resume to increase your chances of getting noticed.

5. Failing to proofread: Spelling and grammatical errors can make a negative impression on potential employers. Make sure to thoroughly proofread your resume before submitting it.

6. Not including a professional summary: A professional summary at the top of your resume can help to quickly highlight your skills and qualifications to potential employers. Make sure to include a brief summary of your experience and skills.

7. Using a one-size-fits-all approach: Tailor your resume to each job you apply for by highlighting the skills and experience that are most relevant to that specific position. Avoid using a one-size-fits-all approach that does not showcase your unique qualifications.

FAQs – Executive Receptionist Resume

What are your qualifications and experience as an executive receptionist?

I have over five years of experience working as an executive receptionist in various industries, including finance and technology. I have a strong background in managing busy phone lines, scheduling appointments, and greeting clients in a professional manner. I am proficient in using Microsoft Office Suite and have excellent communication and organizational skills. I also have a proven track record of providing exceptional customer service and handling confidential information with discretion. Additionally, I hold a Bachelor’s degree in Business Administration, which has equipped me with the necessary skills to excel in this role.

How do you handle high-pressure situations and manage multiple tasks efficiently?

In high-pressure situations, I remain calm and focused by prioritizing tasks based on urgency and importance. I break down complex tasks into smaller, manageable steps and create a timeline to ensure everything gets done on time. I also communicate with team members to delegate tasks and collaborate effectively. By staying organized and maintaining a positive attitude, I am able to handle multiple tasks efficiently and deliver quality results under pressure.

Can you provide examples of your excellent communication and interpersonal skills?

Certainly! I have demonstrated excellent communication and interpersonal skills in various situations throughout my career. For example, in my previous role as a project manager, I effectively communicated project goals and timelines to team members, ensuring everyone was on the same page and working towards a common goal. Additionally, I have experience in conflict resolution, where I have successfully mediated disputes between team members and facilitated productive discussions to find solutions. In client-facing roles, I have consistently received positive feedback for my ability to build rapport and establish strong relationships with clients, leading to increased satisfaction and repeat business. Overall, my track record of effective communication and strong interpersonal skills speaks to my ability to work collaboratively and successfully with others.

How do you prioritize and organize your workload to ensure smooth operations in a fast-paced environment?

To prioritize and organize my workload in a fast-paced environment, I first assess all tasks and deadlines to determine their urgency and importance. I then create a detailed to-do list or schedule, breaking down tasks into manageable chunks and setting realistic deadlines. I also make use of tools such as calendars, task management apps, and project management software to keep track of deadlines and progress. Additionally, I regularly communicate with team members and supervisors to ensure alignment on priorities and make adjustments as needed. By staying organized, proactive, and adaptable, I am able to effectively manage my workload and ensure smooth operations in a fast-paced environment.

What software and technology tools are you proficient in using to support executive-level staff and visitors?

I am proficient in using a variety of software and technology tools to support executive-level staff and visitors. Some of the tools I am skilled in include Microsoft Office Suite, Google Suite, video conferencing platforms such as Zoom and Microsoft Teams, project management tools like Asana and Trello, and customer relationship management systems like Salesforce. I am also experienced in managing executive calendars, coordinating travel arrangements, and handling confidential information with discretion. Overall, my technical proficiency allows me to efficiently support executives and visitors in a professional and organized manner.

In conclusion, a well-crafted executive receptionist resume is essential for showcasing your skills and experience in a professional manner. By including sections such as objective, summary, education, skills, experience, certification, awards, and achievements, you can effectively highlight your qualifications for the position. Utilizing a free template can help you structure your resume in a clear and organized way. Remember to tailor your resume to the specific job you are applying for and showcase your unique strengths to stand out to potential employers.

Related Administrative Role Resumes:
3rd Key HolderDesk AttendantOffice Services Clerk
3rd Key ManagerDesk ClerkOffice Services Coordinator
Acting DirectorDesk ManagerOffice Supervisor
Acting General ManagerDesk ReceptionistOffice Support Assistant
Admin AssistantDesk WorkerOffice Support
Admin ClerkDevelopment Team LeadOffice Support Specialist
AdminDialerOffice Worker
Admin SecretaryDirector Of ActivitiesOfficer In Charge
Administration AssistantDirector Of AdministrationOfficer
Administration ClerkDisability Claims ExaminerOperating Partner
Administrative AideDistribution Center AdministratorOperations Admin
Administrative Assistant Data EntryDivision LeaderOperations Administrative Assistant
Administrative Assistant InternDivision OfficerOperations Administrator
Administrative Assistant ManagerDivision PresidentOperations Assistant Manager
Administrative Assistant ReceptionistDivision SecretaryOperations Chief
Administrative Assistant To CEODivision Vice PresidentOperations Controller
Administrative Assistant To DirectorDocument AdministratorOperations Executive
Administrative AssociateDocument Control AdministratorOperations Lead
Administrative ChiefDocument ControllerOperations Leader
Administrative CoordinatorDocument ProcessorOperations Team Leader
Administrative DirectorDocumentation ManagerOrder Administrator
Administrative ExecutiveDunkin Donuts Crew MemberOutside Account Executive
Administrative InternEducation AdministratorParish Administrator
Administrative InternshipElection JudgeParish Secretary
Administrative LeadElementary School SecretaryPartner
Administrative ManagerEmail AdministratorParty Host
Administrative Office ClerkEmergency Room Unit SecretaryParty Hostess
Administrative Office ManagerEngineering Administrative AssistantPatient Access Team Lead
Administrative OfficerEngineering AdministratorPatient Account Specialist
Administrative Operations ManagerEntertainerPayroll Admin
Administrative PastorEnvironmental PlannerPayroll Administrator
Administrative Personal AssistantEvening ReceptionistPediatric Receptionist
Administrative ProfessionalExecutive AdminPension Administrator
Administrative ReceptionistExecutive Administrative AssistantPersonal Administrative Assistant
Administrative RepresentativeExecutive Administrative CoordinatorPersonnel Administrator
Administrative SecretaryExecutive Administrative SecretaryPersonnel Officer
Administrative Services AssistantExecutive AdministratorPolicy Administrator
Administrative Services CoordinatorExecutive Assistant ManagerPractice Administrator
Administrative Services ManagerExecutive Assistant To CEOPricing Administrator
Administrative SpecialistExecutive Assistant To CFOPrivacy Officer
Administrative SupervisorExecutive Assistant To DirectorProcedure Scheduler
Administrative Support AssistantExecutive Assistant To The PresidentProcess Executive
Administrative Support AssociateExecutive Assistant To Vice PresidentProcurement Administrator
Administrative Support ClerkExecutive AssociateProgram Administrator
Administrative Support CoordinatorExecutive Board MemberProgram Aide
Administrative Support PersonnelExecutive Office AssistantProgram Assistant
Administrative SupportExecutive Office ManagerProgram Facilitator
Administrative Support SpecialistExecutive ReceptionistProgram Leader
Administrative TechnicianExecutive SecretaryProgram Liaison
Administrator In TrainingFacilitatorProgram Management Intern
AdministratorFacilities AdministratorProgram Officer
Admissions AdvisorFacility AdministratorProject Administrator
Admissions CoordinatorField AdministratorProject Executive
Admissions CounselorField Office ManagerProject Management Assistant
Admissions NurseFilm Crew MemberProject Management Internship
Animal AttendantFilm CrewProject Secretary
Apparel Team LeadFirst MateProject Support Officer
Application ProcessorFounding PartnerProperty Damage Claims Adjuster
Appointment CoordinatorFront Counter ClerkPse Mail Processing Clerk
Appointment SchedulerFront Desk Administrative AssistantPublic Adjuster
Appointment SetterFront Desk AttendantPublic Administrator
Appointment SpecialistFront Desk CoordinatorPurchasing Administrator
Assistant AdministratorFront Desk LeadQuality Administrator
Assistant Center DirectorFront Desk Night AuditorQuality Assurance Administrator
Assistant Crew LeaderFront Desk SpecialistQuality Control Administrator
Assistant Executive DirectorFront Desk StaffQuality Team Lead
Assistant Front Desk ManagerFront Desk WorkerReception Technician
Assistant Golf Course SuperintendentFront End AssociateReceptionist And Administrative Assistant
Assistant Golf ProfessionalFront End ClerkReceptionist
Assistant PlannerFront Office Administrative AssistantReceptionist Secretary
Assistant Program CoordinatorFront Office AdministratorRecording Secretary
Assistant Project CoordinatorFront Office AgentRecords Administrator
Assistant SecretaryFront Office ClerkRecords Officer
Assistant Team LeadFront Office ReceptionistRegional Administrative Assistant
Assistant Technical DirectorFront Office RepresentativeRegional Administrator
Assistant TechnicianFront Office SecretaryRegional Director Of Operations
Assistant To OwnerFront Office SpecialistRegional Office Administrator
Assistant To The DirectorFront Office SupervisorRegional Sales Administrator
Assistant To The General ManagerFront Service ClerkRegional Vice President Of Operations
Assisted Living AdministratorFund AdministratorRegistrar
Associate AdministratorFuneral AttendantRegistration Coordinator
Association ExecutiveGallery AssistantResearch Administrator
AVP OperationsGallery DirectorResearch Executive
Back Office AssistantGallery HostResearch Officer
Back Office ExecutiveGallery InternReservations Agent
Back Office ManagerGeneral AdministratorReservations Specialist
Benefits AdministratorGeneral AssistantResident Service Coordinator
Bilingual Administrative AssistantGeneral CashierResidential Loan Officer
Bilingual ReceptionistGeneral DirectorRetirement Plan Administrator
Bilingual SecretaryGeneral Office AssistantSalon Receptionist
Billing ReceptionistGeneral Office ClerkSan Storage Administrator
Billing SecretaryGeneral Office ManagerScheduler
Billing Team LeadGeneral Office WorkerSchool Administrator
Board SecretaryGeneral SecretarySeasonal Team Member
Booking AgentGenius AdminSecretary Assistant
Booking CoordinatorGirl FridaySecretary Receptionist
Booking OfficerGlobal Account ExecutiveSecretary
BouncerGraduate InternSecretary Specialist
Box Office AttendantGroup Account DirectorSection Chief
Box Office CashierGroup FacilitatorSection Manager
Branch Relationship ExecutiveGuest Experience CaptainSecurity Administrator
BrazerGuest Relations RepresentativeSenior Administrative Assistant
BufferGuest Service Team LeadSenior Administrative Associate
Business Account AdministratorGuest Service Team MemberSenior Administrative Coordinator
Business Administration InternGuidance SecretarySenior Administrative Specialist
Business AssistantHall DirectorSenior Administrator
Business Management InternHangerSenior Admissions Advisor
Business Management InternshipHead Of OperationsSenior Branch Office Administrator
Business Office AdministratorHead ReceptionistSenior Business Manager
Business Office ClerkHead SecretarySenior Center Manager
Business Office CoordinatorHealthcare AdministratorSenior Clerk Typist
Business Office RepresentativeHelp Desk RepresentativeSenior Community Manager
Business OfficerHelp Desk SupervisorSenior Contract Administrator
Business SecretaryHelpdesk InternSenior Controller
Camp AdministratorHome Care AdministratorSenior Director Of Operations
Cancer RegistrarHome Health AdministratorSenior Director
Car Rental AgentHospital AdministratorSenior Minister
Case AdministratorHousing OfficerSenior Office Administrator
Case PlannerHRIS AdministratorSenior Office Assistant
Cash LeadImplementation LeadSenior Office Manager
Cash Office AdministratorIndependent Claims AdjusterSenior Officer
Cash Office ManagerInformation Management SpecialistSenior Partner
Catering Administrative AssistantInformation ReceptionistSenior Program Director
Census EnumeratorInfrastructure AdministratorSenior Project Administrator
Center AdministratorInsurance AdministratorSenior Project Director
Change Management LeadInsurance BillerSenior Project Leader
Chief Administrative OfficerInsurance Claims ProcessorSenior Receptionist
Chief Communications OfficerInsurance ExaminerSenior Recreation Leader
Chief Strategy OfficerInterim AdministratorSenior Staff Assistant
Church AdministratorInternational Account ExecutiveSenior Team Lead
City AdministratorInterpreterSenior Team Leader
Claims AgentIntramural OfficialService Desk Administrator
Claims OfficerInventory AdministratorService Desk Lead
Class RepresentativeJunior AdministratorSettlement Officer
Clerical AdministratorJunior Clinic AdministratorShift Lead
Clerical AideJunior ExecutiveShipping Administrator
ClericalLab AdministratorSite Administrator
Clerical SecretaryLead Administrative AssistantSmall Business Account Executive
Clerical SpecialistLead AdministratorSocial Media Administrator
Clerical SupportLead Assistant ManagerSpa Receptionist
Clerical WorkLead OfficerSpanish Interpreter
Clerical WorkerLead PersonSr Administrative Assistant
Clerk AssistantLead ReceptionistStaff Leader
Client Account ExecutiveLegal Word ProcessorStaff Member
Client AdministratorLegislative AideStaffing Administrator
Client AdvisorLiaison OfficerStrategic Planner
Client RepresentativeLiaisonStudent Facilitator
Client Service AssociateLicensed Insurance ProducerStudy Hall Monitor
Client Support AdministratorLicensed Loan OfficerSubcontract Administrator
Clinical Project ManagerLine LeaderSubcontracts Administrator
Clubhouse AttendantLMS AdministratorSubject Matter Expert
Collections AgentLoan CollectorSubstitute Secretary
Commercial Claims AdjusterLotus Notes AdministratorSummer Camp Director
Commercial Insurance AgentMajor Gifts OfficerSupport Lead
Commercial Loan ProcessorManagement InternSupport Team Lead
Community PlannerManagement SupportSurvey Crew Chief
Community Service CoordinatorManager Of AdministrationTarget Team Leader
Company SecretaryMaster SchedulerTeam Administrator
Compliance AdministratorMedical Office SecretaryTeam Lead
Conference AssistantMedical Office SupportTeam Leader
Conference PlannerMedical Operations OfficerTeam Worker
Confidential SecretaryMedical Practice AdministratorTechnical Administrator
Construction Loan AdministratorMedical Records AdministratorTechnical Project Lead
Contract Administrative AssistantMedical Records ReceptionistTechnical Support Executive
Contract AdministratorMeeting PlannerTechnical Support Officer
Contract ConsultantMember Technical StaffTechnical Translator
Coordinating ManagerMessaging AdministratorTelecommunications Administrator
Corporate Administrative AssistantMessengerTelephone Receptionist
Corporate AdministratorMicrostrategy AdministratorTemporary Administrative Assistant
Corporate ExecutiveMiddleware AdminTemporary Office Assistant
Corporate Management TraineeMIS AdministratorTemporary Receptionist
Corporate Office ManagerMorrison Senior LivingTest Administrator
Corporate OfficerMusic LibrarianTest Center Administrator
Corporate ReceptionistNotary Signing AgentThird Party Administrator
Corresponding SecretaryNursing Administrative AssistantTool Room Manager
Counter HelpNursing AdministratorTraining Lead
Court AdministratorOffice AdminTranscriber
Crew Leader AssistantOffice AdministrationTrust Officer
Crew ManagerOffice Administration TraineeTypist
CrewOffice Administrative AssistantUnion Organizer
Crew SchedulerOffice AdministratorUnit Secretary
Custodian of recordsOffice AideValidation Lead
Customer Service AdminOffice Assistant ManagerVice President of Administration
Data AdministratorOffice AssociateVirtual Assistant
Data Center AdministratorOffice AttendantWorkforce Administrator
Data Entry AdministratorOffice Automation ClerkZoning Administrator
Data Entry RepresentativeOffice CashierOffice Services Assistant
Data OfficerOffice DirectorDesk Assistant
Data OperatorOffice HelperOffice Services Administrator
Day Camp LeaderOffice InternDeputy Chief Of Staff
Day Support CounselorOffice LeadOffice Secretary
DE UnderwriterOffice Manager ReceptionistOffice Receptionist
Deal Desk AnalystOffice of General CounselDeployment Lead
Dental Claims ProcessorOffice of the District AttorneyDepartment Administrator
Dental Office ReceptionistOffice of the General Counsel
Dental SecretaryOffice Professional

Resume Tips

Choose the Right Format

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

Leave a Reply

Your email address will not be published. Required fields are marked *